Receptionist/Administrative Assistant

Job Summary

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support. Your enthusiasm, professionalism, and multitasking skills will ensure smooth daily operations, exceptional customer service, and efficient office management. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace environment.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression
• Manage multi-line phone systems, directing calls accurately and professionally
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Maintain organized filing systems, both physical and digital, ensuring easy access to documents
• Schedule appointments, coordinate meetings, and manage calendars with precision using productivity software
• Perform data entry tasks with accuracy using spreadsheets and word processing tools
• Assist with basic bookkeeping tasks using QuickBooks or similar accounting software
• Support office management activities such as ordering supplies, maintaining inventory, and overseeing office equipment
• Provide exceptional customer support by addressing inquiries promptly and courteously
• Proofread documents for clarity and correctness before distribution
• Manage client communication efficiently, ensuring timely follow-up and documentation

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with excellent typing speed and data entry skills
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Knowledge of QuickBooks or bookkeeping software is a plus
• Exceptional organizational skills with the ability to prioritize tasks efficiently
• Excellent communication skills for front desk interactions and client correspondence
• Proven office management experience with attention to detail in clerical tasks
• Familiarity with calendar management tools for scheduling appointments seamlessly
• Ability to handle confidential information discreetly and professionally
• Strong time management skills to meet deadlines consistently
• Previous experience in customer service or front desk roles preferred
• Technical proficiency in productivity software such as spreadsheets, proofreading tools, and data management systems

Join us in creating a welcoming environment while supporting our daily operations! This role is perfect for motivated individuals eager to grow their administrative career in a vibrant workplace.

Pay: From $15.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $15