Human Resources Specialist

JOB SUMMARY:

We are seeking a detail-oriented and welcoming HR Specialist to serve as the face of our Human Resources department. This hybrid role sits at the intersection of employee experience and HR administration. You will be the primary point of contact for employees entering the building, managing the full lifecycle of employee new hire paperwork, and supporting our onboarding and cultural initiatives. The incumbent contributes to the effective operations of the department and Organization by demonstrating dependability in job performance and shares the responsibility in achieving the mission and philosophy of the Organization. Exhibits the F.I.R.S.T. Values (Friendliness, Innovation, Respect, Service, and Trust).

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Human Resources Employment Process

• Receives employment process/Human Resource calls and inquiries and refers to the appropriate Human Resources Associate as necessary.

• Interfaces with new hires and students for completion of respective records.

• Serves as the initial contact person for department visitors.

• Ensures that accurate and efficient departmental communication is facilitated and that the department is presented in a positive manner to include answering questions for internal requests.

• Provides administrative support functions for the department to ensure efficient utilization of time.

• Demonstrates a commitment to professional accountability and growth to maintain and expand knowledge and skills.

• Verifies licensure of applicants and Associates.

• Creates all new hires' personnel and Associate health folders.

• Prepares badges for all Associates, Volunteers and Students

• Enters badge data into HRIS System.

Onboarding Process

• First-Day Lead: Greet all new hires and facilitate the "Day 1" experience, ensuring a seamless transition into the company.

• Documentation: Verify and Process I-9 employment eligibility and other mandatory compliance paperwork.

Licensure Documentation

• Verifies newly hired Associate submit current a copy of current license prior to orientation.

• Maintains a record of current licenses and updates as received.

• Advises Director if license has not been received one week prior to expiration date.

• Completes Monthly OIG exclusions & SAM audits, ensuring compliance with Medical Staff Services Representatives.

Miscellaneous

• Demonstrates a commitment to professional accountability and growth to maintain and expand knowledge and skills.

• Contributes to the achievement of the mission, vision, and values of the Organization.

• Contributes to the effective operations of the Organization by demonstrating dependability in job performance.

• Demonstrates a commitment to incorporating the core concepts of patient family centered care into practice (dignity, respect, information sharing, and participation).

• Demonstrates a commitment to the development and implementation of shared governance across the Organization.

• Performs other related duties as assigned.

WORKING CONDITIONS, HAZARDS AND PHYSICAL EFFORT:

Due to department size, interruptions, noise and stress levels are factors. Minimum physical exertion; must be able to move or position 25 lbs. Moderate mental exertion. Must have the ability to adjust to multiple activities that involve confidentiality of Associate records, personnel and payroll practices. Must be able to respond to various subjects both in the office and over the phone in connection with department procedures.

CONTACTS WITH OTHERS:

Daily contact with all Associates, students and job applicants.

EQUIPMENT USED/SPECIAL SKILLS REQUIRED:

Must have highly skilled computer knowledge, also some background knowledge on office equipment such as calculator, fax machine, and copier, and possess excellent verbal and written communication skills.

One to three years of clerical experience, preferably in Human Resources, and the ability to provide positive customer service in dealing with the public required. Ability to perform multiple assignments with frequent interruptions is critical. Ability to organize and prioritize responsibilities is also vital for this position.