What are the responsibilities and job description for the Administrative Assistant to the Principal - Curtis position at Ephraim Curtis Middle School?
Title: Administrative Assistant to the Principal
Reports to: Principal
Position Summary: The Administrative Assistant to the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school.
Key Duties & Responsibilities:
● Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents;
● Create and send various school communications including written, verbal or phone system related messaging;
● Monitors all visitors entering the building and oversees the security of the building entrance;
● Work with office/building vendors as well as assist and work with other internal and external members;
● Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc;
● Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs;
● Maintain the building telephone, master clock, and bell systems to include updating telephone extensions/phone settings and time changes where applicable;
● Maintain purchase order system and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc;
● Receives new student registration documents and verifies all are completed including the proof of residency;
● Maintains financial records of department budgets;
● Participates in the preparation of annual school budget;
● Process and reconcile certain school budget accounts;
● Assist new hires with getting acclimated and orientated to the school building;
● Oversee completion and processing of accident reports and compensation forms;
● Collect and process state-required CORI forms for staff, parents, and volunteers;
● Process building payroll and staff attendance via AESOP;
● Enter data and run reports using school information system;
● Responsible for handling school mailings regarding activities, reports, etc; preparing documents
for posting to school website;
● Record keeping and filing of various documentation for the school;
● Assist in organizing state required mandatory testing materials from receipt to shipment and sends results;
● Compile and submit mandatory reporting;
● Assist PTO and SERF members with grant applications;
● Organize end of year promotion and award ceremonies;
● Perform other school-related duties as assigned by the Principal or designee.
