What are the responsibilities and job description for the Operations Assistant / Administrative Project Manager position at EPA Staffing?
Job Overview
I’m looking to hire an Operations Assistant / Administrative Project Manager for approximately 15–20 hours per week.
Oversee the daily operations and management of high-net-worth clients, including their residences, businesses, and personal and business finances.
Duties
- Create and develop systems and projects utilizing AI, and track progress in CRM.
- Plan, organize, and execute complex scheduling, calendar management, and high-end domestic and international travel.
- Provide on-site support for Michigan & Indiana-based clients approximately one day per week, including running errands, collecting mail and packages, coordinating vendors, and handling property-related needs. Travel-related fuel and all work-related expenses will be fully covered. This role may require one extended 10–12-hour workday per week.
- Manage and track personal and business expenses, invoices, payments, reimbursements, and other financial administrative needs.
- Manage various special projects from planning through execution, including research, vendor coordination, logistics, and follow-through.
- Occasional personal assistance to the Founder.
Qualifications
- High level of discretion and professionalism when handling confidential information.
- Proven experience working in a fast-paced, high-accountability environment.
- Strong proficiency with project management, AI, CRMs, and productivity tools, including Microsoft Office and Excel, with the ability to quickly learn and implement new platforms/systems.
- Excellent communication skills with a polished, professional presence and the ability to communicate confidently with clients, team, vendors, and external partners.
- Proactive and resourceful, with the ability to anticipate client needs, identify gaps, take ownership of projects, and move initiatives forward with minimal oversight.
- Strong attention to detail with the ability to maintain accurate records and documentation.
Pay: $20.00 - $28.00 per hour
Expected hours: 15.0 – 20.0 per week
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Sellersburg, IN 47172
Salary : $20 - $28