What are the responsibilities and job description for the Sr Land Administration Assistant position at EOG Resources, Inc.?
EOG's Land Administration department is seeking an experienced administrative professional to join the team as a Senior Land Administration Assistant. The role's primary focus is providing specialized support to Title Analysts, enabling timely, accurate, and compliant Land Administration workflows. The ideal candidate is highly organized, detail-oriented, customer-focused, collaborative, and capable of managing a high volume of administrative transactions in a fast-paced environment.
Key Responsibilities
- Support Land Administration activities by processing incoming and outgoing mail.
- Create and route high volumes of inquiries related to owner communication, escheat candidates, returned 1099s, and returned division orders to appropriate title teams and analysts.
- Create and update owner accounts within owner record database.
- Support annual 1099 correspondence activities, including researching and resolving returned documents.
- Prepare, distribute, track, and monitor Division Orders and Transfer Orders.
- Draft and process routine correspondence letters and owner communications.
- Coordinate the recording of legal and land documents with county courthouses.
- Perform LexisNexis and other research activities to locate owners, verify records, research obituaries, and support ownership verification efforts.
- Complete Tax Identification Number (TIN) matching to ensure IRS compliance.
- Review and set up title opinions in the land system, ensuring accurate data entry and record maintenance.
- Provide administrative support to Title Analysts and management, including scheduling meetings, coordinating travel arrangements, and managing departmental correspondence.
- Assist with special projects and perform other duties as assigned.
- 5 years of administrative office experience preferred.
- Prior experience working with Land or Land Administration preferred.
- Proficiency with Microsoft Office applications required.
- Willingness and ability to learn new software and processes are required.
- Must possess excellent organizational, interpersonal, and communication skills, both written and verbal.
- High School diploma or GED required.
Position will be filled at a level commensurate with experience.
EOG Resources is an Equal Opportunity Employer, including Veterans and Disabled.