What are the responsibilities and job description for the Administrative Assistant Event Coordinator position at EO Cleveland?
At EO Cleveland, we believe entrepreneurial energy is best expressed through connection, collaboration, and shared experience. As our Administrator & Event Coordinator, you’ll help bring that to life—keeping our operations running smoothly while creating exceptional experiences for our members and partners.
This role blends organization and creativity in equal measure. You’ll manage details that drive results—schedules, systems, communications, and events—while ensuring our Think BIG Space is a professional, welcoming environment that reflects EO’s spirit of growth and community.
If you thrive on variety, take initiative, and care about doing things right—not just fast—you’ll fit right in here.
- Keep operations running seamlessly—managing calendars, meetings, communications, and logistics for chapter leadership and committees.
- Maintain organized systems across Google Workspace, Airtable, and shared drives.
- Track expenses, invoices, and vendor relationships with accuracy and accountability.
- Support leadership with administrative follow-through on key initiatives and priorities.
- Anticipate needs and proactively identify opportunities to improve efficiency.
- Plan and execute EO Cleveland events that reflect our culture—professional, intentional, and member-focused.
- Manage all logistics including venues, vendors, catering, budgets, timelines, and on-site coordination.
- Partner with the team to ensure every event aligns with EO’s mission to engage, inspire, and grow entrepreneurial leaders.
- Oversee post-event follow-up, including photos, recaps, and performance metrics.
- Coordinate event marketing and communications through email, social media, and light design tools like Canva.
- Oversee day-to-day operations of the Think BIG Space, ensuring it remains organized, well-stocked, and ready for member and partner use.
- Manage bookings, access, and schedules through Skedda and OpenPath, maintaining an accurate calendar of events and reservations.
- Maintain inventory of supplies, beverages, and event materials; proactively order replacements to ensure the space is always guest-ready.
- Coordinate with vendors and service providers for cleaning, maintenance, and supply delivery.
- Ensure the physical space reflects EO Cleveland’s standards of professionalism, hospitality, and excellence.
- Support setup and teardown for meetings, events, and special programs hosted in the space.
- Serve as a welcoming and reliable point of contact for members, partners, and guests using the Think BIG Space.
- Support membership initiatives, communications, and event logistics consistent with EO’s service standards.
- Build trusted relationships that embody EO’s core values—trust, respect, transparency, and partnership.
- Provide responsive, solutions-oriented support that enhances the member experience.
- Keep communication clear, organized, and timely across leadership, members, and partners.
- Uphold EO’s brand and values in every interaction—professional, kind, and committed to excellence.
Required
- Bachelor’s degree or equivalent experience in business, communications, or event management.
- 1–3 years of experience in an administrative, coordination, or operations role.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace (Gmail, Drive, Sheets, Calendar).
- Proactive, detail-oriented, and dependable under pressure.
Preferred
- Experience in event planning, membership organizations, or marketing.
- Familiarity with Airtable, Mailchimp, Canva, and CRM tools.
- Understanding of entrepreneurial or small business environments.
- Location: Cleveland, Ohio
- Hours: Full-time (approx. 40 hours/week); occasional evenings or weekends for events
- Compensation: $42,000–$45,000, depending on experience
Salary : $42,000 - $45,000