What are the responsibilities and job description for the Event Support Specialist position at Envoy Air Inc.?
Overview
Who we are:
Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have an opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service.
We offer:
- Amazing employee flight privileges within the American Airlines global network
- Training and development programs to take your career to the next level
- Comprehensive health and life benefits (subject to location)
Responsibilities
The Event Support Specialist will play a pivotal role in assisting with the planning, execution, and support of various events hosted by Envoy Air. In addition to event coordination, this role also supports a range of administrative and program-related functions to ensure the smooth delivery of customer service and leadership development initiatives. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a dynamic, fast-paced environment, contributing both operationally and administratively to a wide range of company priorities.
Key responsibilities:
Event Coordination:
- Provide event coordination support for a variety of company-wide events.
- Assist with the logistical coordination of small-scale events, such as:
- Food drives
- Charitable drives and packing events
- Campus events
- Manage and coordinate RSVP lists for events, ensuring proper tracking and communication with attendees.
- Support the creation and distribution of event communications, including emails, promotional materials, and other related content.
- Assist with sourcing and procurement of event-related materials, such as swag, gifts, donations, food, and beverages.
- Provide on-site support during events, ensuring smooth operations, assisting with setup, teardown, and troubleshooting as needed.
- Collaborate closely with internal teams to ensure that event objectives are met and that expectations are exceeded.
Administrative and Program Support:
- Provide ongoing administrative support across key operational programs, particularly within Field Services and Leadership Development.
- Assist with logistical coordination related to training facilities, program materials, and vendor communication.
- Support class tracking, roster management, participant communications, and related logistics for internal training programs.
- Serve as a key point of contact for shipping, printing, and procurement tasks that support broader departmental functions.
- Adapt to evolving administrative needs as new initiatives and priorities are introduced.
Qualifications
Qualifications:
- Excellent organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks simultaneously and work under pressure to meet tight deadlines.
- Previous event planning or coordination experience is highly preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Proficiency in Canva.
- Ability to work collaboratively with a diverse team and interact with various levels of employees.
- Flexibility to work evenings or weekends as required for events.
- Strong problem-solving skills and ability to think on your feet in a fast-paced environment.
Position Preferences:
- Experience working with a wide range of events, from large corporate functions to intimate gatherings.
- Background in event marketing, promotions, or communications.
- Experience with sourcing and coordinating event supplies and vendors.
- Familiarity using a project management software a plus.
