What are the responsibilities and job description for the Accounts Payable Analyst position at Envita Medical Centers LLC?
Job Title: Accounts Payable Analyst
Compensation: Dependent on Experience
Employment Type: Full-Time Employment with Benefits (Medical, Life, Dental, Vision, and 401k)
Schedule: Monday - Friday. 8-hour day shift. No nights, no weekends, and no major holidays!
About Us:
Envita Medical Center is a mission-driven, patient-focused organization recognized for delivering advanced, integrative, and precision-based medical care. For over two decades, we have served patients from around the world by providing cutting-edge diagnostics, comprehensive treatment options, and compassionate support for complex medical conditions.
As our organization continues to expand into new healthcare ventures, the strength of our financial team is essential to sustaining our growth and enhancing the patient experience.
Position Overview:
We are seeking a detail-oriented Accounts Payable Analyst to oversee accounts payable operations across multiple business entities. This role is responsible for maintaining accurate invoice processing, vendor management, payment preparation, and 1099 compliance while supporting strong internal controls and efficient financial operations.
The ideal candidate is organized, analytical, and experienced in managing high-volume accounts payable processes in a structured, deadline-driven environment.
This is a full-time, in-office role.
Key Responsibilities:
- Manage the full accounts payable process across multiple entities
- Receive, review, code, and process vendor invoices accurately and timely
- Ensure required approvals are obtained prior to payment processing
- Prepare payment batches and supporting documentation for approval
- Process vendor payments, refunds, and off-cycle payments as needed
- Maintain vendor master records and required documentation, including W-9s and ACH forms
- Serve as the primary contact for vendor inquiries and resolve discrepancies
- Monitor AP aging, vendor statements, credits, and outstanding balances
- Track 1099-eligible vendors and support annual reporting preparation
- Support month-end close by ensuring AP activity is recorded accurately and on time
- Monitor for duplicate payments, unusual activity, or policy exceptions
- Manage AP-related inquiries through the centralized accounting inbox
Qualifications:
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred
- 3 years of accounts payable or related accounting experience
- Experience in multi-entity, high-volume, or fast-paced accounting environments preferred
- Strong understanding of accounts payable procedures and internal controls
- Proficiency in Microsoft Excel and accounting/ERP systems
- Strong organizational, analytical, and problem-solving skills
- Excellent communication and vendor relationship management abilities
- Ability to prioritize work, meet deadlines, and maintain accuracy