A/R Clerk

The Accounts Receivable (A/R) Clerk is responsible for performing daily and monthly billing functions, managing customer accounts, and maintaining accurate financial records. This role is on-site in Orchard Park, NY, and plays a key part in ensuring timely invoicing, payment application, and account reconciliation.

Occasional overtime may be required to meet billing cycles and customer deadlines.

Essential Duties & Responsibilities

• Complete daily account billing, including invoicing for all shipped orders
• Execute monthly billing processes, including printing and sending statements and invoices
• Manage large customer accounts with specialized or complex billing requirements
• Summarize shipping schedules for large home builders to ensure paperwork is completed in advance of delivery
• Apply all deposits and payments to customer accounts in an accurate and timely manner
• Run daily and weekly Accounts Receivable aging reports
• Investigate, review, and process customer returns and credits as needed
• Conduct A/R collections activities when necessary to maintain healthy account balances

Required Skills & Abilities

• Proven ability to manage multiple projects and deadlines simultaneously
• Strong time-management skills with the ability to prioritize incoming tasks
• Effective interpersonal communication skills to collaborate with internal departments
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• High level of accuracy and attention to detail

Education & Experience

• High school diploma required
• 2–5 years of accounts receivable or related accounting experience required

Physical Requirements

To perform this job successfully, the candidate must be able to:

• Sit for extended periods
• Climb stairs as needed
• Use standard office equipment such as computers, phones, copiers, and printers

These requirements are aligned with ADA guidelines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Schedule & Compensation

• Full-time, on-site position
• Competitive pay range of $22–$24 per hour, disclosed in accordance with New York State pay transparency laws
• Occasional overtime may be requested based on business needs

Benefits

Quaker Millwork & Lumber offers a comprehensive benefits package, including:

• 401(k) with employer matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off

Equal Employment Opportunity Statement

Quaker Millwork & Lumber is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status under federal, state, or local law.

At-Will Employment Notice

Employment with Quaker Millwork & Lumber is “at-will,” meaning that either the employer or the employee may terminate employment at any time, with or without cause or notice, in accordance with New York State employment law.