What are the responsibilities and job description for the Software License/Asset Coordinator position at Environmental Air Systems?
Key Responsibilities:
- Monitor and track the expiration dates of software licenses; work with relevant departments to ensure timely renewal or cancellation.
- Maintain detailed records of all company hardware (laptops, tablets, phones) and track the age and expiration of each device.
- Communicate with vendors and external partners to handle licensing, renewals, and software-related inquiries.
- Conduct regular Google Meet sessions to discuss software and hardware requirements, ensuring smooth coordination across departments.
- Collaborate closely with the accounting team to manage payments and budgeting related to software and hardware purchases.
- Manage the inventory of who has access to company devices and software, ensuring all assets are accounted for.
- Organize and update the internal database to reflect any hardware or software changes, ensuring accuracy at all times.
- Strong organizational skills with an ability to manage multiple projects simultaneously.
- Excellent communication skills, with a patient and clear communication style for working across various departments.
- Experience in managing software licenses, including renewals and cancellations.
- Proven experience in working with external vendors on licensing agreements and related negotiations.
- Basic understanding of hardware life cycles and the ability to track hardware expiration dates.
- No degree necessary, but relevant experience in asset management, software licensing, or IT coordination is preferred.
- Strong verbal and written communication skills.
- Excellent organization and time-management abilities.
- Experience with Google Meet and other virtual collaboration tools.
- Familiarity with asset management and inventory tracking systems.
- Basic understanding of accounting and budgeting for software and hardware expenses.
- Collaborative work environment with opportunities for growth.
- Exposure to various aspects of software licensing and asset management.
- Competitive salary and benefits package.