What are the responsibilities and job description for the Fleet Manager position at Environmental Air Systems?
Key Responsibilities
Fleet Operations & Oversight
Fleet Operations & Oversight
- Manage daily operations of a fleet exceeding 300 vehicles across multiple locations
- Ensure optimal vehicle utilization, availability, and lifecycle management
- Develop and implement fleet policies, procedures, and best practices
- Coordinate vehicle assignments, replacements, and decommissioning
- Oversee preventative maintenance programs to minimize downtime
- Track and manage repairs, inspections, and service schedules
- Maintain accurate records of all fleet assets, including registration, warranties, and service history
- Manage vendor relationships with maintenance providers and dealerships
- Utilize fleet management systems and telematics platforms (e.g., Samsara preferred) to monitor:
- Vehicle performance
- Driver behavior
- GPS tracking and routing
- Fuel usage and efficiency
- Analyze data to identify trends and implement operational improvements
- Ensure compliance with all federal, state, and local regulations (DOT, OSHA, FMCSA, etc.)
- Manage vehicle registration, licensing, and insurance requirements
- Oversee driver safety programs, including training and incident investigations
- Monitor and reduce accidents, violations, and liability exposure
- Track and control fuel consumption and expenses
- Implement fuel efficiency initiatives and fraud prevention measures
- Develop and manage fleet budgets, including capital expenditures and operating costs
- Identify cost-saving opportunities through data analysis and vendor negotiations
- Collaborate with external fleet management companies and service providers
- Evaluate and manage contracts, SLAs, and performance metrics
- Ensure alignment between internal operations and third-party partners
- Oversee vehicle acquisition, specification, and upfitting
- Develop replacement strategies based on lifecycle cost analysis
- Manage vehicle disposal, resale, or auction processes
- Partner with HR and operations teams on driver onboarding and training
- Enforce driver policies, including safety, maintenance reporting, and compliance
- Address driver concerns related to vehicles and equipment
- Generate regular reports on fleet performance, costs, safety, and utilization
- Use data-driven insights to guide strategic decisions
- Present findings and recommendations to leadership
- Bachelor’s degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)
- Proven experience managing a fleet of 300 vehicles
- Experience working with fleet management companies or outsourced fleet services
- Strong experience with telematics and fleet software (Samsara preferred)
- In-depth knowledge of DOT, FMCSA, and vehicle compliance regulations
- Strong analytical, organizational, and problem-solving skills
- Proficiency in Microsoft Excel and fleet management systems
- Certifications such as CAFM (Certified Automotive Fleet Manager) or similar
- Experience in construction, HVAC, or service-based industries
- Familiarity with fuel card systems and maintenance tracking software
- Leadership and team coordination
- Data-driven decision-making
- Vendor negotiation and management
- Safety and risk mitigation
- Budgeting and financial oversight
- Process improvement and operational efficiency
- Combination of office and field-based work
- Regular interaction with drivers, vendors, and operational leadership
- May require travel to various company locations