ADMINISTRATIVE ASSISTANT 1 - 10022026-81555

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF ENVIRONMENT & CONSERVATION, DAVIDSON COUNTY

For more information, visit the link below:
https://www.tn.gov/content/dam/tn/environment/job-announcements-/preferred-service/00102858_admin_asst_1_dlp_swm_tdec-job-opp_ps_ua.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Overview

This position provides basic administrative support to division programs by handling daily office tasks and serving as a point of contact for staff and external customers. Candidates must possess a bachelor's degree from an accredited college/university and two years of professional full-time staff work.

Responsibilities

• Provide front desk customer service.
• Process, scan, and distribute all incoming mail.
• Support the division training coordinator by sending communications, maintaining contact lists, preparing materials, tracking documentation, and assisting with onsite training logistics and exams.
• Assist division with public records requests through file searches, redactions, documentation, and meeting seven day response deadlines.
• Manage both paper and digital records for the division.
• Assist division programs as needed.

Competencies (KSA's)

Competencies:

• Clerical
• Communications and Media
• Customer Service and Personal Service

• Active Learning and Listening
• Mathematics
• Monitoring
• Reading Comprehension
• Time Management

• Written Comprehension
• Auditory Attention
• Speech Clarity
• Speech Recognition

Tools & Equipment

• Personal Computer
• Telephone
• Retail Sales Equipment
• Calculator
• Fax Machine/Printer/Scanner/Copy Machine

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.