Project Coordinator

HVAC Commercial Project Coordinator

Location: On-site position located in our Dayton office

Type: Full-Time, Monday-Friday 8:00am-5:00pm

Salary: $55,000-$70,000/yr.

About the Role

EnviroControl Systems is a family-owned comfort solutions business that has been proudly serving Dayton and the surrounding communities for the past two decades.

At EnviroControl Systems, we not only believe in delivering high quality service, but lasting relationships. Join a fast-growing team that's pushing boundaries and setting the standard for service. Recognized as an ABC Accredited Quality Contractor and certified through WBENC, USFCR, and more, we’re committed to excellence that speaks for itself.

Primary Job Function

The purpose of the Project Coordinator is to ensure commercial HVAC projects run smoothly, efficiently, and on schedule by managing project documentation, budgets, equipment and material orders, and day-to-day administrative tasks, while serving as a central communication link between contractors, suppliers, field teams, and internal staff.

Responsibilities

• Support the Commercial Projects team in developing, implementing, and maintaining efficient project and administrative processes
• Assist with equipment and material ordering per contract requirements and schedule of values
• Track and manage project budgets, purchase orders, vendor relations, requisitions, and contracts
• Set up and maintain project folders, files, and active jobs within EnviroControl Systems’ construction management software
• Research issues, gather information, and prepare reports as requested by the Commercial Projects Manager
• Manage project data and generate reports using company HVAC software
• Assist with daily project management activities, including scheduling, documentation, and task updates
• Coordinate and maintain all project documentation, including contracts, change orders, RFIs, submittals, inspections, permits, safety/quality documents, and closeout materials
• Maintain organized digital records on the EnviroControl Systems server
• Track job equipment and material orders, shipments, and delivery timelines
• Serve as a communication link between general contractors, subcontractors, suppliers, and ECS field teams
• Draft correspondence and professional communications as needed
• Prioritize multiple projects, provide timely updates, and follow tasks through to completion
• Read and interpret commercial specifications, construction drawings, and project documents
• Prepare and submit submittal packages to general contractors or clients
• Provide support with incoming customer calls when needed
• Other duties as assigned

Qualifications

• Previous project coordination/management experience
• Experience tracking budgets, purchase orders, material and equipment orders
• Strong customer-service and communication skills when interacting with GC’s, subcontractors, suppliers, and internal teams
• Experience supporting or coordinating construction or HVAC projects (preferred)
• Ability to read or interpret blueprints (preferred)
• Technical aptitude, proficient in computer use, data entry, and navigating HVAC-related software
• Clear verbal and written communication skills
• Able to sit for extended periods and operate standard office/communication equipment
• Strong organizational and time-management skills
• Able to follow EnviroControl Systems processes and maintain confidentiality
• Willingness to work extended hours or overtime as needed

Benefits:

• Health, dental, and vision insurance (employer covers 65% health insurance)
• Life insurance and short-term disability (100% employer paid)
• 401(k) with company match
• Paid time off and six paid holidays

EnviroControl Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other characteristic protected by law.