Project Scheduler / Coordinator

In this role, you’ll take ownership of multi‑week planning and scheduling, helping ensure work is completed safely, efficiently, and on time. You’ll collaborate closely with construction crews, designers, and internal teams—leading conversations, aligning priorities, and keeping work moving forward.

This is a great fit for someone who enjoys bringing structure to complex work, leading discussions, and working cross-functionally to solve problems.

What You’ll Do

Scheduling & Planning

• Build and manage a multi-week, rolling schedule to ensure work is completed on time and within performance expectations
• Strategically prioritize work and assign resources based on demand, urgency, and business needs
• Maintain a clear, holistic view of all work in progress to proactively identify and address capacity or scheduling challenges
• Plan region- or function-wide schedules considering:
• Work types and priorities
• Resource availability
• Permitting requirements
• Customer expectations and operational guidelines
  

Coordination & Execution

• Coordinate schedules across construction teams, designers, and stakeholders
• Lead recurring meetings (weekly or bi-weekly) to review schedules, align teams, and drive accountability
• Communicate schedule updates, risks, and changes clearly to all stakeholders
• Ensure crews have the work, materials, and direction needed to stay productive
  
  

Resource & Performance Management

• Manage personnel, equipment, and material availability across a multi-week timeline
• Reallocate resources as needed across regions to support priorities and timelines
• Optimize resource selection to balance cost, safety, quality, and schedule adherence
• Analyze scheduling performance and forecast future resource needs
• Facilitate monthly performance or metrics review meetings
  
  

Tools & Reporting

• Create and maintain tracking tools and reports (heavy use of spreadsheets/Excel)
• Work within client systems and tools to manage scheduling and reporting
  
  

What Success Looks Like In This Role

• You take full ownership of your schedule and keep work moving forward
• You’re comfortable leading conversations and coordinating across teams
• You can balance multiple priorities while staying organized and proactive
• You help teams stay aligned, informed, and accountable
  
  

Required Qualifications

• Associate’s degree or equivalent experience
• 3–5 years of experience in:
• Construction, design, maintenance, or operations
• OR project/scheduling-related roles
• Experience with scheduling (construction, project, or material scheduling) [New
• Strong proficiency with Microsoft Excel or spreadsheet tools
• Ability to retrieve, analyze, and work with data from reporting tools
• Strong communication skills, including the ability to:
• Lead meetings
• Collaborate across teams
• Clearly communicate plans and updates
• Highly organized and able to manage multiple priorities
  

Preferred Qualifications

• Bachelor’s degree in Business Administration or a related field
• Utility scheduling or planning experience
• Experience with:
• SAP (highly preferred)
• Primavera P6 (nice to have)
• CRM or similar systems
  

Work Environment

• On-site requirement: 4 days per week working at the client location
• Remote flexibility: Typically remote on Fridays
• This role requires regular in-person collaboration to support meetings and coordination with field teams
  
  

Who You Are

• Confident and comfortable leading discussions across mixed audiences—not afraid to speak up
• Organized, proactive, and detail-oriented
• A strong communicator who builds relationships and keeps teams aligned
• Someone who takes accountability for outcomes, not just tasks
  
  

The base salary for this position ranges from $65,000 to $74,000 annually. The specific amount within this range will be influenced by the work location and various factors, such as internal equity, professional skills, work experience, and pertinent education or training. Why Join Us?

At ENTRUST Solutions Group, we are a community of over 3,000 dedicated professionals committed to our clients and each other. As an ENR Top 100 company, we provide comprehensive engineering, consulting, and automation services to various industries, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies. We are a forward-thinking organization dedicated to leveraging cutting-edge technology to drive success. We are committed to fostering a culture of innovation and continuous improvement.

We believe in fostering a culture of inclusivity and respect, where everyone feels valued and empowered to contribute their unique perspectives. If you are passionate about innovation, sustainability and community impact and looking for a place to grow your career, we would love to hear from you!

Explore More Opportunities: Not quite the right fit? Check out all our openings at ENTRUST Solutions Group Careers.

To learn more about ENTRUST Benefits and Culture, please visit our company LinkedIn page and follow us at: https://www.linkedin.com/company/entrustsolutionsgroup

ENTRUST Solutions Group is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. ENTRUST does not accept unsolicited headhunter or agency resumes and will not pay fees to any third-party agency or company that does not have a signed agreement with ENTRUST Solutions Group.