Administrative Assistant

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to utilize their office management skills and grow within a professional setting. If you thrive in fast-paced environments, excel at multitasking, and possess a positive attitude, we want to hear from you!

Duties

• Manage front desk responsibilities by greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle calendar management and scheduling for meetings, appointments, and events using tools like Google Workspace and Microsoft Office
• Perform data entry and maintain accurate filing systems—both digital and physical—to ensure easy retrieval of documents
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide customer service support by assisting clients or patients with inquiries, appointments, or general information
• Assist with office management tasks such as ordering supplies, organizing files, proofreading documents, and maintaining office equipment
• Coordinate personal assistant tasks including travel arrangements, correspondence management, and time management for executives or team members
• Support medical or dental reception duties if applicable by managing patient records, appointment scheduling, and billing processes
• Maintain a clean and organized front desk area while ensuring all office procedures are followed efficiently
• Contribute to team efforts by supporting clerical tasks like photocopying, scanning, data entry, and filing

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks for bookkeeping and financial recordkeeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Bilingual abilities are a plus for serving diverse clients or visitors more effectively
• Exceptional customer service skills with professional phone etiquette and active listening abilities
• Proven clerical experience including data entry, proofreading, filing systems, and document management
• Familiarity with multi-line phone systems and front desk operations in office or medical/dental settings
• Strong time management skills to handle multiple responsibilities efficiently without sacrificing accuracy or professionalism
• Personal assistant experience or office management background is highly desirable
• Knowledge of medical or dental receptionist duties is an advantage but not required

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to develop your administrative expertise while making a meaningful impact every day. We value energetic professionals committed to excellence in office support.

Job Type: Full-time

Pay: From $48,300.64 per year

Work Location: In person

Salary : $48,301