Document Control Technician

Title: Document Control Technician

About The Job

Enterris Associates is a trusted, full-service consulting firm specializing in program and project management, risk analysis and mitigation, claims support, compliance, and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection, contract administration and oversight, compliance monitoring, and comprehensive construction and project management — all tailored to help our clients navigate challenges and achieve their goals with confidence.

Description

This is an onsite role processing, distributing, retrieving, maintaining and archive all project related records received and sent by the client. Assist in managing project and program records, utilizing client’s Project Management Information System, PMWeb, and hard-copy files. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidate should have the means to drive distances between office and field locations.

Responsibilities

• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in PMWeb.
• This includes internal records of the client’s projects and programs, and those processed with external entities such as City Agencies, consultants, and contractors.
• Manage flow of records to project participants distribution, including correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using PMWeb, and retrieve documents through PMWeb software.
• Must be highly organized and detail oriented.
• Must be a proactive, self-starter, with a results-oriented focus.
• Must be sensitive to time deadlines, ensure that work is accomplished in the timeframes required, and must be flexible and able to readily adapt to changing priorities.
• May be designated as a lead Document Control Technician on a project or element.
• May be assigned training duties to train new staff on document controls procedures.
• Assist the Project Manager, the Construction Manager, and the Project Team in all matters related to project records and the control and distribution of documents in PMWeb.
• Support for project teams in organizing workflows and approvals.
• Participation in project meetings, as necessary.
  
  

Qualifications

Required Qualification:- Years of Experience/Education/Certificates/Training:

• Two-year technical degree
• 5-10 years’ experience with document processing and data management.
• Previous experience managing a Document Control effort for a large-scale ($25M ),construction project or program required.
• Must have a self-starter attitude with proactive, result-oriented focus; and willing and capable to assume additional responsibilities.
• Demonstrate proficiency with Microsoft Office suite of software products- Excel, Word, PowerPoint
• Proven accuracy, reliability, and completeness in job accomplishment.
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility, and growth in previous positions.
• Effective oral and written communication skills.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a positive customer-service attitude.
• Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
• Must be able to occasionally wrap, lift, and move boxes/packages of up to 40-pounds
• Must be detail oriented and highly organized
  
  

Desired Qualifications

• Document processing experience at large international airports preferred
• Experience in a large-scale, billion-dollar public-sector construction program is highly desirable.
• Previous experience in a construction environment is highly desirable.
• Certification for document control professionals is highly desirable
  
  

Wage Requirement

• Starting Salary range for this job is $80,000.00 - $91,050.00. The starting salary will be commensurate with skill, education, experience, and working environment
  
  

Benefits

• Enterris Associates offers an industry leading benefit package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.
  
  

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.
  
  

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.
  
  

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.