Contract Administrator IV - IT Purchasing Specialist

About The Company

Enterris Associates is a trusted, full-service construction management firm specializing in program and project management, risk analysis and mitigation, claims support, compliance, and dispute resolution. We partner with the public sector and utility clients to drive the successful delivery of complex infrastructure projects. Our advisory services include testing and inspection, contract administration and oversight, compliance monitoring, and comprehensive construction and project management all tailored to help our clients navigate challenges and achieve their goals with confidence. Formally established in 2021 and built on the legacy of PQM founded in 2006, we bring nearly two decades of Architecture, Engineering, and Construction expertise to our clients. We deliver value through quality oversight, project management, compliance, and risk mitigation.

Title: Contract Administrator IV IT Purchasing Specialist

Key Identifiers For This Role

• Experience working on Public Works Construction projects
• Experience working on Educational Construction projects
• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
• Experience negotiating pricing and terms specific to IT goods and services contracting
• Experience with procurement subject to California Public Contract Codes
• Experience with electronic bidding platforms, specifically PlanetBids or Cal eProcure
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a dependable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communication skills, both written and verbal
• Experience with SAAS procurement
• DSA experience
  
  

Position Description

• Working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the owner s Bond Program.
• Planning for a variety of IT related purchasing needs of the Bond Program.
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance will meet all applicable legal requirements and owner policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing the District s ERP (currently SAP), the Bond Program s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize owner s use of external contracts that specifically beneficial for IT purchasing needs.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.
• Any other tasks as needed under the direction of the Director of Contracts.
  
  

Professional Experience Level/Other Quali Cations

• Minimum of Ten (10) years of relevant experience
  
  

Education/Training

• Bachelor s Degree or 4 additional years of experience can be substituted on a year-by-year basis.
• Ability to exercise judgment and discretion and to set priorities and manage competing demands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment
  
  

Hardware/Software Knowledge

• Familiarity with software licensing models (SaaS, subscription, perpetual) and related hardware
• Experience negotiating pricing and terms specific to IT goods and services contracting
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
  
  

Preferred Qualifications

• Experience with procurement subject to California Public Contract Codes
• Experience with electronic bidding platforms, specifically PlanetBids
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes
  
  

Compensation

• This role is salaried/exempt with a base annual salary range of $109,500.00 - $119,500.00 and commensurate with skill, education, experience, and work location.
• This role is bonus eligible after 6 months of employment.
  
  

Benefits Package

Enterris offers a competitive and comprehensive benefits package to all full-time regular employees, including:

• PPO and HMO Medical plans, including a 100% employer-paid base plan and Health Savings Accounts
• Dental PPO
• Vision PPO
• Short Term Disability (100% employer-paid)
• Long Term Disability (100% employer-paid)
• Basic Life / AD&D Insurance (100% employer-paid)
• Critical Illness insurance
• Accident Insurance
• Voluntary Life Insurance
• 401(k) Retirement Plan with Employer Matching up to 6%
• Generous Paid Time Off
• Paid Holidays
• Employee Assistance Programs (100% employer-paid)
• Perks & Discounts
• Work-life Balance
• Professional Development Opportunities
• Company events and great culture
  
  

Work Environment

• This job operates in a professional environment and uses standard equipment such as computers and phones.
  
  

Physical Demands

• Be able to sit and/or stand for up to 8 hours per day.
• Demonstrate the ability to move freely for up to 8 hours per day.
  
  

Solicitation

• Please no solicitation of any kind from staffing agencies or recruiting firms.
  
  

EEOC Statement

Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.