What are the responsibilities and job description for the Human Resources Coordinator position at Enterprise State Community College?
Position Summary
This position will perform a wide range of complex and confidential human resources and contract coordination functions, requiring a high degree of discretion and independent judgment. Manage the employment contracts and job appointment process. Administer the annual performance evaluation process and monitor completion. Design innovative recruitment strategies for hard-to-fill positions and evaluate the talent acquisition process and recommend improvements. Administer and coordinate the employee onboarding and health and wellness Programs. Assist the Director with all aspects of human resources.
Salary Schedule: Appropriate placement on Salary Schedule C3 Grade 03 ( $49,215 -$80,401 )based on experience.
Essential Duties and Responsibilities
Contract Management:
- Manage the employment contracts and job appointment process.
- Coordinate employment contracts and manage the appointment process, ensuring compliance with FLSA, Students First, ACCS, and LSCC policies.
- Ensure pay accuracy by identifying compensation discrepancies and consulting and advising department supervisors on corrective actions.
- Administer the annual performance evaluation process and monitor completion.
- Enter Requests for Contract data, calculate and balance appointment data, prepare and distribute letters of appointment, and monitor through completion; calculate and balance termination data for final payout.
- Coordinate the recruitment process for non-exempt employees. Ensure compliance with DOL, FLSA, ACCS and College policies, including, but not limited to: 1) advising supervisors on the development of legally compliant job descriptions and posting vacancy announcements; 2) pre-screening applicants for minimum qualifications; 4) coordinating interviews; 3) making employment offers to selected candidates.
- Actively engage in the talent acquisition process; represent the institution at community-wide employment events and coordinate the vacancy announcement process.
- Design innovative recruitment strategies for hard-to-fill positions and evaluate the talent acquisition process and recommend improvements.
- Administer and manage the employee health and wellness program.
- Coordinate and manage the New Hire Onboarding Program
- Assist the CFO with annual audits.
- Serve on college committees as assigned.
- Perform other duties and special projects as assigned by the Director and college administrators.
- Serve as department technical lead for HR Systems (i.e. Ellucian Banner, NEOED, Adobe Sign etc.), managing workflow configurations, system processes, and platform integration across the department.
- Independently leverages technical expertise to generate, analyze, and interpret key departmental and institutional HR reports while maintaining strict data governance, personnel confidentiality, and system integrity
The Human Resources Coordinator job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor.
Qualifications
- Master’s degree in human resources, business, management, or a closely related field from a regionally accredited college
- Three years of related human resources experience in postsecondary education
- Proficient in computer applications, spreadsheets, HRIS Systems, and Microsoft Office; experience in Ellucian Banner, ARGOS, and NEOED preferred.
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
- Ability to interpret and comprehend institutional policies, ACCS policies, labor laws, and effectively advise.
- Ability to make complex and accurate salary computations.
- Ability to keep a positive attitude, provide excellent customer service, and maintain effective
- Ability to communicate effectively both orally and in writing
- Ability to understand and interpret policies and procedures and exercise good judgement
- Ability to maintain confidentiality and safeguard information
- Ability to handle multiple priorities and meet deadlines
- Ability to represent the college professionally at all times
- Ability to organize and prioritize duties, take initiative, learn new concepts, and be detail-oriented
- Ability to be flexible, adaptable, and function under pressure with an orientation for the team
PHYSICAL REQUIREMENTS:
- Ability to lift, carry or move, pack and unpack boxes and up to 25lbs
- Ability to sit for prolonged periods, type and work on a computer
- Ability to operate in a fast-paced environment and able to multi-task
- Ability to travel between multiple campuses and for in-state professional development as required
Application Procedures/Additional Information
Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.
A complete application packet consists of:
- A cover letter
- An Online application
- A current resume
- A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred (if applicable).
If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.
Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:
Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.
In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
ADDITIONAL INFORMATION:
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.
Salary : $49,215 - $80,401