Assistant, Field Administrative

Primary Location

USA-Louisiana-Saint Rose

What you will be doing

The Field Administrative Assistant provides day-to-day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to

• Professional attitude and handling of inquiries, both verbally and in writing.
• Willing to travel between two different facilities 2 to 3 times a week.
• Accuracy, excellent communication skills and attention to detail is imperative.
• Procure office supplies, maintain files, document meetings, manage travel arrangements.
• Financial and accounting duties – track purchase requisitions, track purchase orders percent compete, process invoices for payment, track invoices.
• Online management of expense reports and invoices which includes company credit card purchases.
• Timesheet and payroll management. Manage electronic timecards for ~30 hourly employees. Every two weeks timecards must be processed which reviewing for correct coding and compliance with company policy.
• Monitor truck activity and coordinate with Houston corporate distribution as needed if issues occur with bill of lading or with the customer account.
• Interface with Houston corporate rail distribution and coordinate with operations the loading or unloading of rail cars. This will involve daily communication, verbal and written notifications to operations personnel of rail car activity.
• Perform duties safely and in compliance with all Company, Federal, State, and local regulations.
• Maintain proficiency in job functions and applicable software programs.
• Opened mind to change, especially to learning new software interfaces.
• The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
  
  

What Your Background Should Look Like (minimum Qualifications)

The successful candidate will meet the following qualifications

• Proficient at MS Excel, creating spreadsheets and modifying existing spreadsheets
• Proficient at navigating MS Windows applications.
• A minimum of a high school diploma or G.E.D. equivalent is required.
• A minimum of 5 years experience working in a support and/or administrative assistant role is preferred.
• A minimum of 2 years experience in the oil and gas industry is preferred.
• The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required.
• Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks.
• The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
• Open to and helps facilitate needed change.
• The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company.
• The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands.
• The ability to take action to achieve goals beyond what is required.
• The ability to remain focused and stick with each task through completion despite setbacks.
• The ability to keep deadline/cost commitments using sound business judgment and professionalism.
• The commitment to continuous improvement of self, processes, projects, and overall business.
  
  

Shift

Day Job

Travel

No

Unposting Date

Ongoing

Organization

Operations

Job

Administrative Support

Job Level

Entry Level