Administrator, Integrity Project

Description

The Integrity Project Administrator responsibilities include, but are not limited to:

• Inputs requests for AFE (Authorization For Expense) projects in Oracle. Verify all data fields are entered accurately for management approval.
• Verify company share, company number, and cost center for every project.
• Monitors Oracle to ensure AFEs are approved within the required time period.
• Runs report for AFE end dates. Updates project end dates in Oracle.
• Update the vendor list in Oracle.
• Updates Pipeline Integrity estimates to reflect WBS structure. Maintains consistent WBS tracking throughout project lifecycle – setup, tracking, and closeout.
• Reviews AFE reports - monitoring project expenditures. Issues reports and feedback to Project Managers.
• Routinely submit and track project invoices.
• Updates the AFE tracker with new AFEs, change orders, warning letters and scope changes.
• Maintain and iterate on Microsoft Excel trackers, estimate sheets, and reports.
• Assist in the annual budget process by locating missing data and verifying data provided by Project Managers, other departments, contractors, or accounting.
• Track project updates from Project Managers and enter updates into a Microsoft Access database.
• Request maps and other documents from various departments for projects.
• Proofread project descriptions and make spelling, grammar and sentence structure changes as required.
• Responds to requests from accounting, internal audit, commercial, project controls, etc. and provides feedback to Pipeline Integrity management.
• Schedule meetings, book meeting rooms, and manage schedules for the leadership team.

Qualifications

The successful candidate will meet the following qualifications:

• High school degree or GED is required.
• Associate’s degree or greater is preferred.
• Minimum of 2 years’ experience in Project Management administrative support or equivalent is required.
• Basic knowledge of Microsoft Word and Excel is required.
• Basic knowledge of Microsoft Access is preferred.
• Basic knowledge of Oracle is preferred.

Primary Location

Shift

Travel

Unposting Date

Organization

Job

Job Level