What are the responsibilities and job description for the Legal Assistant position at Enterprise Mangement Solutions Inc?
ABOUT ENTERPRISE MANAGEMENT:
Enterprise Management is a full-spectrum consulting and management firm specializing in back-office operations, financial infrastructure, and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships, optimizing operations and maintaining compliance across multiple industries including behavioral health, primary care, real estate, supportive housing, and food service.
Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.
DISCLOSURES:
The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. The job’s responsibilities/tasks may be modified and/or expanded over time. Company will inform the personnel member when changes in the respective job description are made.
COMPANY WEBSITE: https://enterprisemanagement.org/
COMPANY PHONE NUMBER: (667) 309-5345
HUMAN RESOURCES PHONE NUMBER: (667) 309-5345 ext 10
POSITION TITLE: Legal Assistant
ALTERNATE TITLE(S): Legal Administrative Assistant, Paralegal Support Specialist
COMPANY: Enterprise Management Solutions, Inc. (in support of all customer companies under contract)
DIVISION: Legal Affairs (or select from: Office of Legal Affairs / Corporate Counsel Division / Legal Operations Division)
DEPARTMENT:
UNIT: n/a
BENEFITS PACKAGE: Ineligible.
WORK SCHEDULE: Monday – Friday, 8:00 AM EST – 5:00 PM EST
ACCOUNTABLE TO: CEO / General Counsel
ACCOUNTABLE FOR: Timely and accurate administrative support of legal workflows, document processing, and legal recordkeeping across all affiliated companies
CLASSIFICATION: W-8BEN hourly
COMPENSATION RANGE: Ranges between $5.00 per hour to $8.50 per hour commensurate based upon experience and credentials
ANTICIPATED TRAVEL: None
SUMMARY OF POSITION RESPONSIBILITIES:
The Legal Assistant provides critical administrative and clerical support to the Legal Affairs Division, including the CEO, outside counsel, and other authorized leaders. This role facilitates legal document processing, file maintenance, correspondence drafting, and coordination of legal workflows for Enterprise Management and its affiliated companies.
The Legal Assistant helps ensure compliance, document control, and communication within a fast-paced, multi-entity environment.
SCHEDULED DUTIES AND RESPONSIBILITIES:
- Format, proofread, and prepare legal documents including contracts, NDAs, MOUs, and compliance certifications
- Maintain document control systems including Google Drive and the Legal Dropbox
- Receive and sort scanned correspondence from front desk staff for legal review
- Track deadlines, follow-up dates, and legal obligations using shared calendars and task lists
- Coordinate internal reviews and signature collection processes for legal documents
- Schedule meetings and maintain communication logs with legal advisors and consultants
- Maintain confidentiality of all legal, financial, and personnel documents
- Assist with managing company legal files, vendor agreements, and regulatory records
- Support the setup and organization of contract folders across affiliated entities
UNSCHEDULED DUTIES AND RESPONSIBILITIES:
- Participate in special legal projects including contract reviews, audit prep, and organizational filings
- Serve as a liaison between internal departments and legal advisors
- Maintain and update legal reference templates and compliance trackers
- Assist in reviewing filings for accuracy and compliance prior to submission
- Support internal documentation of legal risk management activities
- Provide administrative assistance to other executive staff upon request
- Participate in regulatory audit preparation (CARF, COMAR, OHCQ, etc.)
- Identify process improvement opportunities in contract and document management workflows
PHYSICAL DEMANDS:
- Prolonged periods sitting at a desk and working on a computer
- Frequent meetings via video conferencing
- Timely responses to digital requests and assignments across multiple time zones
WORKING CONDITIONS:
- Remote only
COMPETENCIES AND SKILLS:
- Excellent organizational and multitasking abilities
- Strong written communication and formatting skills
- Familiarity with legal terminology and document structure
- Attention to detail and commitment to confidentiality
- Proficiency in Google Workspace (Drive, Docs, Sheets) and Adobe PDF tools
- Strong sense of accountability, initiative, and task ownership
LEVEL OF EDUCATION / TRAINING / QUALIFICATIONS:
- Associate’s degree or certificate in Legal Studies, Business Administration, or a related field (Bachelor’s preferred)
- Minimum 1–2 years of experience in a legal, executive assistant, or administrative support role
- Prior experience working with U.S.-based companies or regulatory environments preferred
- Strong English language proficiency
- Ability to pass background and reference checks
Salary : $5 - $9
