HR/Admin Coordinator (Temporary)

The HR/Admin Coordinator position provides critical support to both Human Resources and Admin office operations. This role assists with recruitment efforts, maintains HR personnel files, tracking training and coordinates pre-employment activities. The position also handles administrative tasks and serves as the first point of contact for visitors and staff. Strong organizational and communication skills are essential for success in this dual-function role.

Responsibilities:

• Provide courteous and professional responses to telephone and on site requests for information from community, parent, and site personnel.
• Set up and assist the HR Department maintain personnel files, ensuring files are complete and up to date.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Set up and assist the HR Department with completing Washington State Patrol background checks and Department of Youth, Children and Family Background Checks and the scheduling of fingerprints.
• File documents in HR personnel files as needed.
• Provide support to the HR Department in areas of employment such as scheduling interviews, scheduling pre-employment screening, conduct references prepare interview packets and schedule appropriate staff and parent for interview panel.
• Create and update employee Identification badges within 5 days of employee start date.
• Maintain and document all training on Child Plus, Staff Rosters and spreadsheets, including but not limited to staff qualifications, mandated training, site licensing requirements and required pre-employment documents.
• Conduct general office duties such as transferring terminated employee files to archive, completing exit interviews, relocated expired recruitment folders to archive and shredding confidential documents that are no longer needed.
• Assist in the exchange of information with the site managers to maintain proper documentation in personal files.
• Assist new hires in creating and navigating MERIT accounts to assist with new hire documentation.
• Regularly check stock levels of the breakroom (e.g., coffee, paper products, utensils) to ensure availability without overstocking.
• Regularly check stock levels of restroom supplies needed (e.g., toilet paper, paper towels, hand soap, garbage bags) to ensure availability without overstocking.
• Gather input from staff to identify commonly used or preferred items and adjust ordering based on seasonal needs or Admin staff feedback.
• Place office supply orders as needed, confirm order accuracy, track shipments, and follow up on delays and discrepancies.

Working Conditions/Physical/ Mental Abilities and Processes:
Work requires daily standing, sitting, walking, stooping, kneeling, lifting, twisting, turning, pushing, pulling, speaking, hearing, seeing and the ability to articulate clearly; use of hands to finger, bending and reaching.
Ability to feel or operate objects and equipment; reach with hands and arms.
Ability to work with personal computer for long periods of time.
Some travel to and from main office and training sites

Conditions of Employment:

Prior to employment, complete a pre-employment drug screen, Tb skin test by an EPIC approved healthcare provider at no cost to the employee.
Pre-employment basic physical by an EPIC healthcare provider (obtain within (30) days of employment and no cost to the employee).
Must pass an initial and periodic background check through the Washington State Department of Children, Youth & Families (DCYF) in Merit.
Provide proof of MMR vaccination and/ or resistance to Measles, Mumps & Rubella.
Complete Child Abuse and Neglect training and all other mandated training.
CEO Approval.

Minimum Qualifications:

1. HS/GED
2. 2 years of administrative office and/or HR experience.
3. Computer proficiency, including knowledge & experience with HR software. Ability to collect & compile data, analyze information, and prepare recommendations.
4. Ability to establish and maintain effective working relationships with employees, managers, and the general public. Excellent oral & written communication skills.
5. Maintains confidentiality of sensitive information and records
6. Ability to work independently and cooperatively as a member of a team with high priority on the provision of quality services to multiple EPIC sites.
7. Ability to organize and prioritize work.
8. Bilingual (English/Spanish) required.
9. Valid Washington State Driver's license, own transportation and required auto insurance.