Operations and Finance Coordinator

About VIZpin

We are a growing early-stage technology company with approximately 10 employees. We are looking for someone who wants to build a long-term career and take ownership of key financial and operational processes as we scale.

Position Summary

This is a hands-on role for someone who takes ownership, is highly detail-oriented, and can manage accounting and operational tasks with minimal supervision.

You will work directly with leadership and play a critical role in ensuring our financial records, purchasing, and day-to-day operations run accurately and efficiently.

This role is ideal for someone who enjoys problem-solving, organization, and being relied upon to “own” important parts of the business. Key responsibilities include:

Accounting & Finance

• Own day-to-day accounting processes including Accounts Payable (AP), Accounts Receivable (AR), and payroll coordination
• Enter and manage vendor bills, schedule payments, and maintain vendor records
• Generate invoices, apply payments, and follow up on collections
• Perform account reconciliations and assist with month-end close
• Maintain accurate financial records in coordination with external CPA
• Prepare documentation for year-end accounting and tax filings

Purchasing & Inventory

• Manage purchasing of materials, supplies, and inventory
• Place and track purchase orders
• Coordinate shipping and receiving, including international shipments
• Maintain inventory records and reconcile counts
• Track costs and support cost-control efforts

Operations & Administrative Support

• Maintain organized financial and operational records
• Improve and document internal processes
• Support external accountants during audits or reviews
• Assist with general office management and administrative needs
• Serve as an internal point of contact for operational and financial questions

Qualifications

• 3 years of hands-on accounting or bookkeeping experience
• Demonstrated ownership of AP, AR, and reconciliations (not just support roles)
• Experience processing payroll and managing financial records
• Inventory, purchasing, or logistics experience is a plus
• Proficiency with accounting software (QuickBooks or similar)
• Strong Excel / spreadsheet skills
• High attention to detail and accuracy
• Self-starter comfortable working independently
• Strong organizational and problem-solving skills

What We’re Looking For

• Someone who follows through and consistently meets deadlines
• Someone who takes responsibility and doesn’t let things fall through the cracks
• Someone who is comfortable wearing multiple hats in a small company
• Someone interested in growing into a larger operational role over time

Growth Opportunity

This role is designed for someone who wants to grow with the company and take on increasing responsibility as we scale.

Benefits

Benefits package available; details will be discussed during the interview process.