Inspection Account Coordinator

Job Summary

The Inspection Account Coordinator provides direct support to the Houston-based Inspection and Construction Management team. This on-site role is responsible for managing the day-to-day operational functions of the Inspection department, supporting senior management, field personnel, and assisting with client project requirements. The position is located at the Houston office.

Duties and Responsibilities

• Provide administrative support to the VP of Inspection.
• Assist the VP with project resourcing, including communicating with clients regarding project needs, maintaining a resume database, identifying potential candidates, and collecting personnel information.
• Maintain posted job openings and request new job postings as needed.
• Develop and maintain strong working relationships with internal teams as well as external current and potential future field personnel.
• Process new hires and all staffing changes in the HRIS system.
• Communicate staffing changes accordingly with HR, Safety, IT, and Project Teams, and maintain all staffing plans and rosters.
• Facilitate project setup: review, rate, and communicate with Accounting and Project teams on project-specific needs.
• Ensure client Purchase Orders (POs) are received, reviewed, and executed accordingly.
• Maintain equipment, tool calibration, and equipment list for the Inspection Department.
• Provide training to field personnel on timekeeping and expense reporting.
• Review and approve field time and expenses for assigned accounts, including requesting and obtaining client approvals.
• Review and approve project invoices for assigned accounts.
• Prepare and distribute project and/or Inspection required reports, documents, or correspondence in a timely manner.
• Respond to inquiries in a timely manner and escalate inquiries when needed to appropriate team members.
• Perform other job-related duties as assigned.
• Be available to be on-call during evenings and weekends as needed.

Other Skills and Abilities

• Demonstrated ability to take initiative and be a self-starter.
• Strong customer service skills, including responsiveness and problem-solving.
• Strong intrapersonal and communication skills.
• Demonstrated organizational skills, including attention to detail.
• Proven ability to set priorities, meet deadlines, and multi-task.
• Ability to maintain a professional demeanor.
• Ability to work both independently and as part of a team must be reliable.
• Proven ability to handle confidential information with discretion.
• Basic knowledge of phone, fax, and copier functions.

Experience Requirements

• 3-5 years’ experience in a similar role or a Bachelor’s degree.
• Intermediate experience in MS Office Suite (particularly MS Word and MS Excel).
• Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass).
• Heavy data entry experience.
• Experience in the pipeline service/construction industry is a plus.
• Experience in Human Resources is preferred.