Field Accountant

Field Accountant Job Summary & Key Responsibilities

Under general supervision, performs key responsibilities in the following areas according to established guidelines and procedures: project invoice entry, project cost data entry, project schedule entry, maintenance and reporting, project change log data entry (scope, schedule, costs). May perform certain administrative duties such as entering and ensuring payment of invoices.

Collects data on cost from invoices, accounting sources and project personnel. Enters data into applicable software. Processes accruals, purchase orders and contract based invoices for accounting books, and processes payment with a general understanding of accounting principles and practices. Maintains entries in change log. Processes documents and enters them into document control management system. Collects data on cost from invoices, accounting sources, land, survey, environmental, and project personnel. Understands Company’s work breakdown cost breakdown structures. Correctly codes invoices and validates invoice entries are coded to the correct code accounts. Sorts and extracts data from the cost accounting system.

Pre-Construction

1. Submit new projects in Smartsheets, if applicable.
2. Construction Records Checklist (CRC) – Review documentation needed for project and responsible parties.
3. Construction Readiness Documentation
   • Ensure all drawings are Issued for Construction (IFC)
   • Specs specifically for project
   • Welding Procedures and Live Line Welding, If applicable
   • Completed Hydrotest Approval Form (F07-157A1 or 33 08 61F1)
   • Landowner Construction Line List and/or any Permits, if applicable
   • Environmental Permitting Release for Construction and any permits, if applicable
   • Scope of Work
   • Create Project Contact List
   • Verify PO is issued in Oracle (Contractor, Inspection, NDT, Survey)
   • Prepare Pre-Job Meeting Agenda, Attendance Roster, and Meeting Document
4. Setup Teams/In-Person Kick off Meeting

During Construction

1. Attend Weekly Project Progress Meetings
2. Review/Audit Construction Documentation in Aconex to match Construction Records Checklist
3. Invoice Processing and Auditing in Oracle
4. Inspection Tracking and Forecasting in Smartsheets
5. T&M Tracking, Schedule of Values Tracking, and Verification of Daily Work Records submitted by Vendors/Contractors.
6. SOV Tracking
7. Obtain Conditional Lien Releases on Progress Payment Invoices from GC and Subcontractors, and Final Lien Release on Final Payment Invoice from GC and Subcontractors
   • Verify retainage percentage in contract, and submit Retainage Form to AP once GC invoice has been received

Construction Closeout

1. Request Aging Statement from Vendor, and verify final invoice has been submitted.
2. Construction Records Checklist Closeout
   • Verify/Audit all documentation has been received and is in correct subfolder per the CRC
   • Setup meeting with Project Team to review documentation in Aconex

Please note, this is not an all-inclusive list of tasks/duties. Project is expected to begin right away in McPherson, Kansas with anticipated end date of January 31, 2026 or longer.