What are the responsibilities and job description for the PAYROLL BUSINESS SYSTEMS SPECIALIST (On-site) position at Ensign Services and Careers?
PAYROLL BUSINESS SYSTEMS SPECIALIST (On-site)
Location of Office: San Juan Capistrano, CA
Salary: $70,000–$85,000 DOE potential bonus
Employment Type: Full-time, Exempt
Please Note - This is not a remote position.
About the Company
Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 360 facilities in the long-term care continuum that employ over 55,000 employees.
ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.
We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.
Employment Type: Full-time, Exempt
Please Note - This is not a remote position.
About the Company
Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 360 facilities in the long-term care continuum that employ over 55,000 employees.
ESI is known as the “Service Center” and provides the facilities and leaders it serves with “back-office” support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people.
We take our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words.
About the Role:
We’re seeking a Payroll Business Systems Specialist to be the go-to expert for Workday payroll. In this role, you’ll ensure payroll data integrity, deliver accurate reporting and reconciliations, support audits and compliance, and partner with payroll leadership on process improvements. If you’re detail-oriented, tech-savvy, and thrive on solving complex payroll challenges, this is the opportunity to make a big impact.
Key Responsibilities:
We’re seeking a Payroll Business Systems Specialist to be the go-to expert for Workday payroll. In this role, you’ll ensure payroll data integrity, deliver accurate reporting and reconciliations, support audits and compliance, and partner with payroll leadership on process improvements. If you’re detail-oriented, tech-savvy, and thrive on solving complex payroll challenges, this is the opportunity to make a big impact.
Key Responsibilities:
- Workday Payroll Subject Matter Expert – Partner with the Payroll Director, BSA Manager, Payroll Manager, and Team Lead to ensure the accuracy, integrity, and security of payroll data within Workday.
- System Administration & Troubleshooting – Configure, test, and troubleshoot Payroll and Time Tracking modules; resolve technical issues with payroll interfaces and external vendors.
- Reporting & Analytics – Build, customize, and maintain payroll reports (including audits, compliance, and regulatory reporting) to support both day-to-day operations and strategic decision-making.
- Audit & Compliance Support – Conduct routine payroll data audits, reconcile quarterly taxes, and ensure accurate W-2 reporting. Respond to audit requests from payroll, legal, or compliance teams.
- Payroll Processing – Review time entry data, deductions, retroactive adjustments, and load EIB files as needed to ensure payroll is processed accurately and on time.
- Reconciliations & Payments – Support accurate reconciliation of payroll with the General Ledger and ensure timely payments for 401(k), deferred compensation, pretax savings, garnishments, and refunds.
- Process Improvement & Projects – Contribute to payroll-related projects from design through implementation, delivering recommendations for process efficiencies and system enhancements.
- Training & Support – Provide guidance to payroll staff and managers on the proper use of Workday, earnings/deduction codes, and payroll tools to reduce errors and improve reporting accuracy.
Professional Experience and Education:
- Bachelor's Degree preferred (Accounting, Finance, HR, Business Administration, or related field)
- 2 years’ experience in payroll systems support/processing required.
- Workday Payroll systems support is preferred.
- ADP and Daily Pay experience is preferred
Why Ensign Services Inc.?
At Ensign Services, Inc., we don’t just fill roles—we build careers rooted in purpose, autonomy, and impact. Our mission is to dignify and transform post-acute care, and our strength comes from empowering exceptional people to lead locally and drive change. We believe in rewarding talent and performance, offering both competitive pay and equity opportunities in a culture that values authenticity, collaboration, and growth.
At Ensign Services, Inc., we don’t just fill roles—we build careers rooted in purpose, autonomy, and impact. Our mission is to dignify and transform post-acute care, and our strength comes from empowering exceptional people to lead locally and drive change. We believe in rewarding talent and performance, offering both competitive pay and equity opportunities in a culture that values authenticity, collaboration, and growth.
Salary : $70,000 - $85,000