Assistant Registrar

The Office of Academic Records and Registrar is seeking an Assistant Registrar to join its team. The Assistant Registrar governs the dual processes of curricula and academic policy approval for the university and serves as the central university historian and policy coordinator for all issues connected with academic course work, policies, and procedures.

Key Duties and Responsibilities:

• Governs the dual processes of curricula and academic policy approval for the university
• Serves as the central university historian, and policy coordinator for all issues connected with academic course work, policies and procedures
• Receives, reviews and analyzes requests for changes in course and degree programs, including academic policies and procedures
• Advises deans, department chairs, faculty and staff on submission requirements for requests
• Provides guidance in preparing and presenting new or modified courses, programs and requests for policy changes
• Guides decision processes that determine whether proposals are acceptable for review
• Schedules requests for review for appropriate university committees
• Counsels and guides departments on university policies, relevant history, and requirements of the various committees
• Reviews and coordinates the activities of university panels and committees charged with oversight of curricula and academic policy, including Overseas Studies and the Committee on Academic Policies and Procedures
• Oversees administrative and research support as required by the Senior Associate Registrar
• Monitors academic committee actions to ensure timely and appropriate disposition of decisions
• Communicates with the Office of the Provost on the formation, and scheduling of faculty committees, including critical outcomes on curriculum matters
• Coordinates with the university publications team to ensure all committee actions are correctly recorded in the catalog and schedule of classes
• Ensures detailed records are maintained
• Supervises the organization, maintenance, storage and retrieval of records pertinent to curricula and policy
• Maintains the electronic catalog (Master Course Catalog) which controls scheduling, registration, grading, degree-check and transcripts
• Conducts periodic course reviews so that the catalog reflects current curriculum
• Coordinates scheduling of classes with Registration and Classroom Scheduling
• Ensures all changes have been approved by the Provost's Office and have been properly recorded and processed

Please submit a cover letter and resume as part of your application.

Job Qualifications

Preferred Education:

Master's Degree

Preferred Experience:

5 Years

Preferred Field of Expertise:

Thorough knowledge of University policies, procedures, curricula and academic structure, and proven administrative and supervisory skills. Demonstrated oral and written communications skills.

In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values.

The salary range for this position is $80,000 - $87,686.76 . When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

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Minimum Education: Bachelor's degree Minimum Experience: 3 years Minimum Skills: Thorough knowledge of university policies, curricula and academic structure. Proven administrative and supervisory skills. Demonstrated written and oral communications skills.

Salary : $80,000 - $87,687