What are the responsibilities and job description for the PROGRAM CLERK - DECFS position at ENRICHMENT SERVICES PROGRAM INCORPORATED?
Job Details
Department: Early Childhood & Family Services
Classification: Non-Exempt
Job Reports To: Director, Dept. of Early Childhood & Family Services
Job Summary:
Incumbent performs a full range of clerical services and assists the Administrative Assistant and Director of Early Childhood & Family Services.
Major Responsibilities/Activities:
- Review Non-Federal Share (In-Kind) Activity Sheets received from each center for accuracy
- Submit completed Non-Federal Share (In-Kind) to the Finance Department monthly
- Assist with ensuring the Non-Federal Share (In-Kind) is met
- Prepare program information, input data, copies, files, fax, etc.
- Provide clerical support, data entry, and tracking of program requirements
- Establish and facilitate the implementation of a filing and record keeping system.
- File invoices, contracts and other important documents, and archives older documents as needed.
- Monitor, evaluate, and facilitate corrections of discrepancies in filing and record keeping system.
- Maintain a binder with a copy of external written correspondence.
- Complete licensing, memberships, and accreditations renewals
- Serve as liaison for Electronic Requisitioning (E-Req) and assist staff when necessary regarding proper coding of expenses regarding purchases.
- Receive and review all Early Childhood & Family Services Reqs and submit to Director for approval
- Prepare and submit electronic requisitions for reoccurring departmental expenses
- Correspond with Finance Department regarding E-Reqs, vendors, payments, etc.
- Perform other duties as assigned by the Director, Dept. of Early Childhood & Family Services
Minimum Requirements:
- High School Diploma or General Education Degree (G.E.D.).
- Associate Degree (A.A.) or equivalent from a two year college or technical school preferred.
- Minimum of one year experience in a clerical position or related field.
- An equivalent combination of experience and education will be accepted.
Essential Mental Functions:
- Ability to type 55 words per minute.
- Detail oriented with strong written, verbal and interpersonal skills.
- Knowledge of and ability to apply general office organization and administration skills.
- Ability to utilize computer software such as Microsoft Office Word, Excel, PowerPoint and internet software.
Essential Physical Functions:
Incumbent is regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear. Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl.
Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty five (25) pounds. Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Equipment Used:
Office equipment such as P.C., telephone system, calculators, fax machines and copy machines.
Salary : $12
