What are the responsibilities and job description for the Center Assistant I position at ENRICHMENT SERVICES PROGRAM INCORPORATED?
Incumbent provides a full range of clerical support for the center manager, staff and program. Provides assistance with basic office management and information management for the department.
- Organizes and maintains effective workflow in office.
- Organizes and maintains current and accurate confidential files and records.
- Prepares and distributes meeting minutes for the center staff meetings and other meetings.
- Answers the telephone and directs calls to the appropriate person, and handles calls if the Center Manager is not available.
- Ensures that adequate office supplies are maintained.
- Prepares requisitions for the purchase of supplies, materials and other items needed to support the provision of quality services at the center.
- Originates routine correspondence.
- Maintains a binder with a copy of external written correspondence and ensure timely distribution.
- Reviews Time Sheets and ensure accuracy.
- Maintains confidentiality of all information in relation to program operation, enrolled children, families, and personnel.
- Assists with maintaining files and records.
- Assists in standard office procedures including scheduling appointments, processing mail, answering phones, and ordering supplies.
- Assists with placement of subs and aids to the classroom to ensure ratios are maintained.
- Works with management to improve services provided.
- Collections of monthly In-Kind.
- Performs other duties as assigned.
Additional Center Assistant II Responsibilities:
Centers with more than 100 children
Qualifications:
Level 1: Equivalent to a high school diploma or GED
Level 2: One to two years
Level 2: Responsible for assigning, instructing, and checking the work of other employees, typically of lower classification, engaged in similar or related work, but does not directly supervise, conduct performance reviews or assist with hiring decisions.
Administration |
Level 1: A non-complex and semi-routine level of organizing, coordinating, guiding, planning, budgeting, and controlling is required. Requires no fiscal or budgetary accountability within a department/program of organization. |
Complexity |
Level 2: Duties and decisions are moderately complex and semi-routine. Requires the ability to perform repetitive or generally standardized duties, works mostly from instructions given or follows standard, general procedures. |
Interpersonal Interaction |
Level 3: Requires routine and non-routine contact with subordinates and other departments, and regular contact with employees, customers, public, and others. Supplies and seeks information, handles reports and records, or provides services. |
Loss Exposure |
Level 2: Loss exposure is moderate and usually has short-term impact and corrective measures. Works regularly with processes where accuracy, timeliness, and attention to detail are required. Position may be responsible for the safety of others. |
Confidential Information |
Level 3: Involves some access to controlled confidential information, where the full importance is apparent, and disclosure could have an adverse effect on a specific phase of the operation. |
Environmental & Physical Demands |
Level 2: Frequent mental, visual, or physical attention where the work is generally routine. Could include frequent eposure to outside elements. |
Benefits
We value our team members and are pleased to offer a flexible benefits package for all eligible employees. Our package includes:
- Medical/Dental/Vision Insurance
- Life Insurance (50,000)
- Voluntary Short-Term and Long-Term Disability
- FSA – Flexible Spending Accounts
- Employee Assistance Program
- Generous Paid Time Off (Sick, Personal, and Holidays)
- 401(k) Plan
Salary : $13