What are the responsibilities and job description for the Administrative Assistant position at ENPROVERA?
Navy Senior Executive Service HQ Admin Assistant
Location: Cape Canaveral, FL
Secret Clearance Required
EnProVera is seeking an organized, detail-oriented professional with a passion for executive support and administrative excellence? EnProVera is seeking a dedicated Administrative Assistant to support the Navy Senior Executive Service Headquarters. In this role, you will be the backbone of our operations, managing complex scheduling, travel arrangements, official correspondence, and records management to ensure our teams operate smoothly and efficiently.
Key Responsibilities:
Travel & Logistics: Coordinate and book travel arrangements using the Defense Travel System (DTS) in strict accordance with travel policies and procedures.
Correspondence & Documentation: Process incoming/outgoing mail, draft form letters, memoranda, and complex technical correspondence using the Navy Correspondence Manual.
Meeting & Calendar Management: Maintain detailed work unit calendars, manage appointment priorities, schedule conference facilities/VTC calls, and document comprehensive meeting minutes and action items.
Records & Compliance: Create, maintain, and archive paper and electronic office files following Navy Directives, Records Management Manuals, and cybersecurity/information assurance standards.
Information & Presentation Support: Locate, assemble, and prepare oral and written presentation materials, and compose reports to supply leadership with essential decision-making materials.
General Office Operations: Handle supply orders, monitor printer stations, update phone rosters, and manage assigned technical tasks to support continuous process improvement.
Position Requirements:
Education: Associate's degree or equivalent (Bachelor's degree preferred).
Security: Active Secret Clearance, US Citizenship
Experience: 4 years of professional administrative experience, including previous experience supporting an SES (Senior Executive Service) or other executive-level personnel.
Technical Proficiency: Strong command of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel.
Communication: Exceptional ability to read, write, and understand English proficiently, paired with strong interpersonal skills.
Training Completion: Willingness and ability to complete required system trainings, including DTS, Records Management, Navy Correspondence, SMARTS, and SEAS.
EnProVera may issue conditional job offers that depend on government contract award, funding, contract execution, and required approvals. If the government does not award or fund the contract, cancels the solicitation, or stops contract execution, all contingent offers automatically become void.
EEO is the Law Pay Transparency Non-Discrimination Provision
EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.