What are the responsibilities and job description for the Administrative Assistant position at English Lutheran Church?
Company Description
English Lutheran is a wonderful gathering of diverse and imperfect people who are loving, compassionate and generous.
Our Welcome Statement: The faith community of English Lutheran Church is rooted in Christ and committed to living life generously. We celebrate diversity of sexual orientation, gender identity, race, ethnicity, age, economic status, marital status, physical or mental ability. We are united in the Holy Spirit as we embrace our differences. We welcome all as we strive to be a community equipped for God's mission in the world. We invite you to join us as we seek to promote racial equity, social and economic justice, and care for our environment. Wherever you are on your faith journey, there is a place for you here.
Our Vision Statement: Live. Live. Abundantly. By the grace of God, we strive to be a healthy, mission-focused congregation that is full of life.
Our Mission Statement: In Christ, we welcome, worship, and work in the world.
Role Description
English Lutheran Church is looking for one dependable Administrative Assistant to perform general office duties for the membership of our church and keep our office running smoothly! The Administrative Assistant will serve as receptionist, provide office administrative support for members, staff, and visitors, and foster a welcoming environment for all who visit English Lutheran Church. This Monday-Friday position is up to 30 hours week, with a flexible schedule between 8:00-4:00pm. Hours will vary based on school year vs. summer, with summers being even more flexible. The role requires excellent communication skills and the ability to work efficiently and effectively in an office environment.
Qualifications
- A commitment to embrace the Mission, Vision, and Welcome Statements of English Lutheran Church.
- Dependable, responsible, self-motivated, detail-oriented.
- Ability to maintain confidentiality in all matters.
- Proficiency in keyboarding skills, Microsoft Office Suite, Canva, Constant Contact, Weebly, social media, office machines, willingness to learn church software (ICON CMO), and a desire to learn new computer/media skills as they come along.
- Graphic design skills preferred, but not required.
- Ability to meet deadlines, prioritize, and multi-task, with acute attention to details.
- Post-secondary study in administrative or secretarial skills, or equivalent experience (3-5 years) is required.
Responsibilities:
- Serve as first point of contact for members and visitors, providing a warm, welcoming atmosphere.
- Maintain databases in ICON CMO, including membership records, mailing lists, class lists, attendance/communion records.
- Respond to requests for emergency financial assistance.
- Create and print bulletins and other materials for weekend worship, funerals, weddings, ensuring volunteers have information needed.
- Assist with communications (printing and assembling bulk mailings, special bulletins, e-news, website updates, graphic design, social media).
- The Office Manager handles most financial duties; however, the Administrative Assistant may help with tasks such as writing checks, entering donations, etc.
- In conjunction with the Office Manager, maintain an accurate church calendar, office supply inventory, and schedule maintenance of office machines.
- Other duties as assigned by the Office Manager or Senior Pastor.