Office Coordinator

Position Overview
As our Office Coordinator you will be an integral part of our team focusing on the job functions detailed below.  You will have the opportunity to help us grow our engineering team into the future.  We are always looking for team members to grow in their roles and careers. 

The opportunity for advancement within the company is available and career growth is supported.  We look forward to having you join our team. 

Job Responsibilities

New Project Set-Up

• Set-up new projects following written procedure
• Enter planned hours in Accounting Software following written procedure

Administrative Assistance

• Assist with employee timesheets including reminders
• Reconcile monthly credit card statement including matching receipts to purchases and coding expenses to the corresponding account.
• Add the Company Holidays to the shared Production Calendar
• Add the Staffs’ Birthdays and Anniversaries to the Production Calendar
• Maintain master list of phone extensions
• Maintain master list of staff shirt and jacket sizes
• Maintain master list of staff food restrictions
• Order office supplies
• Business card creation and ordering
• Assist with updating/creating forms, procedures, documents, and templates.
• Receiving and processing mail.
• Scanning and saving invoices.
• Utilize Word and MasterWorks to edit the headers of Specifications and print Specifications to PDF format.
• Help with special projects

Teambuilding 

• Assist with quarterly “Tribes Events” and other team building activities. This includes placing food orders, setting-up the space, and planning activities
• Pick-up food and treats for the staff
• Coordinate office lunches for meetings and events.
• Recognize team members in Teams “Celebrations” chat for Birthdays, Anniversaries, and other special achievements

Marketing and Branding

• Set-up staff e-mail signature template with occasional company branding updates
• Provide employees with branded e-mail signatures
• Maintain client contact database
• Update and maintain staff’s company resumes
• Take photos of employees for company resumes
• Take photos during company events
• Order Company apparel
• Order promotional materials
• Place construction banners at project construction sites

Website and Social Media

• Update the Careers Section of website with Open Positions
• Create marketing content utilizing Canva software and post content to social media accounts including LinkedIn, Facebook, and Instagram.

Recommended Experience

• 2 years of related experience
• Highly organized
• Self starter
• Great time management skills

Compensation
$20-$22 per hour depending on experience and qualifications.

Job Type

Part-time, 20 hours per week with the potential for an increase in hours.

Hours

Work schedule will include 4 hour per day, M-F.  The hours will be between 8 am and 5 pm with a consistent schedule determined upon starting. 

Work Location

In person only