Project Manager

Subject: Project Manager Job Description

Below is a brief description of the job tasks we will be looking for you to fulfill during your time here in the Project Manager role. This is a general description, and other duties may be assigned as required.

• Job Description – Project Manager: The goal of a project manager is to run a sales project such that the job finishes to the customers satisfaction, on time, and on budget. The steps in this process are generally outlined below:
  • Job Setup: After receiving project files form Engineering
    • Set up a coordination meeting between, Engineering, Sales, and Electrical. Review all aspects of job including budget, equipment specifications, site layout and access needs, timing and required personnel.
    • Order long lead time components with Sales approval.
    • Coordinate a site survey to verify building dimensions, area access, and customer requirements
    • Order remaining components based on input from Electrical department , Engineering, and fabrication drawings
    • Fill out and provide electrical with crane build sheets from the project management form
    • Schedule fabrication and installation with the corresponding fabrication and install managers based on ship dates from component order acknowledgements, and customer timeline requirements
    • All project documentation including quotes, POs , Order Acknowledgements, and signed drawings shall be kept in the project file either on the All drive or in CRM
  • Project Management:
    • Push customer / sales for signed approval drawings
    • Attend weekly Project Management meetings
    • Review fabrication drawings to ensure the structure fabricated will fit together in the field (this is a secondary check to the Engineering manager)
    • Track packaged goods shipments and deliveries
    • Pull install materials/hardware, and required rigging
    • Schedule freight with the shop manager to include a detailed Bill of Lading with request
    • Schedule Rentals and Hotels as needed at least 3 days prior to the start of installation
    • Provide a detailed job packet for the installers including all drawings, hotel information, site specific/customer details, load test form, start up inspection forms, etc.
  • Installation Phase:
    • Some projects may require being onsite with the installers at the start of a project or at different phases throughout the project
    • Get at a minimum daily progress reports to determine if the project will be completed on time and to communicate back through the salesman to the customer
    • Track down any missing parts, rentals, or other items as quickly as possible to support the installers.
    • Equipment required to install the job efficiently as communicated by the lead installer should be provided with minimal regard to original budget.
    • Set up load test according to install progress
  • Job Close Out:
    • Supply completed load test certificates to Sales/Customer
    • Invoice project according to terms schedule throughout the project.
    • Add any miscellaneous material costs, mileage costs, and per diem costs to the job via Purchasing
    • Call off all rental equipment
    • Assemble and provide O&M manuals for the customer.
    • Run a final Work Detail Transaction Report to determine profit and loss on the materials and labor lines
    • Complete a install issue email if there were any issues causing project delays or caused ESI to miss a key deliverable (cost, time, quality)
• Key performance areas include but are not limited to:
  • Build relationships with Installers
  • Proper storage of Project files
  • Experience with computer-based skills such as Microsoft Word and Excel.
  • Project and time management
  • Good communication skills both verbal and written

• Other duties as assigned including but not limited to assisting sales, maintenance and customer shutdowns on an as needed basis.

• Must work with others in a high-speed and high volume production environment to effectively support fabrication and install functions. Demonstrate competence and a high skill level in the troubleshooting and diagnosis of a variety of material inventory issues and delays.

• Communication & customer service skills required. Ideal candidate will be able to work effectively in both a team environment and individually. Will require constant coordination with Engineering, Purchasing, Project Management, Distribution, and Fabrication/Install.
• M - F work schedule 7AM – 4PM or as needed.