What are the responsibilities and job description for the Collections Specialist position at Engineered Cooling Services?
Description
Engineered Cooling Services (ECS), the Southeast's leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource along with a deep commitment to our community. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.
Position Description
The Collections Specialist will be responsible for managing accounts receivable, contacting customers with overdue balances, securing payments, and providing updates to the accounting management team. The ideal candidate has excellent communication skills, a polite but firm approach, and a strong commitment to resolving outstanding debts while keeping positive customer relationships intact.
Core Responsibilities:
Manage Accounts
o Monitor aging reports to identify past-due accounts and prioritize outreach.
Customer Outreach
o Contact customers daily via phone, email, and letters to request payment on overdue balances.
Negotiate Settlements
o Work with customers to establish realistic repayment schedules or payment plans.
Resolve Disputes
o Investigate billing discrepancies or customer complaints and coordinate with internal teams to fix them.
Maintain Records
o Document all collection activities, payment agreements, and status updates accurately in our billing system.
Reporting
o Prepare and maintain collection status reports.
Workplace Values
The team member will be expected to operate in line with our core values which are:
Community
Excellence
Fairness
Growth
Loyalty
Benefits
The following is a brief overview of the company's benefits program:
Major health and dental insurance
Life insurance
Long term disability
401K with company match
Paid sick, vacation and holidays (8)
Professional training and industry certification
Referral incentives
Continuing education reimbursement
Requirements
The following qualifications along with individuals' previous work experience will be considered by the company when evaluating applicants:
18 years of age or older
High school diploma or equivalent
Associate's or bachelor's degree in finance or business a plus
Proficient in Microsoft Office. Experience with Power BI a plus.
Excellent communication skills. Strong speaking and active listening skills to handle sensitive calls professionally and clearly.
Detail-oriented mindset to track multiple accounts and meet deadlines