What are the responsibilities and job description for the Sr. Specialist - Terminal Scheduler position at Energy Transfer?
Terminal Scheduler – Job Responsibilities
- Directly responsible for scheduling the receipt and delivery of petroleum products and NGLs into and out of terminals via pipelines, marine docks, railcars, and truck racks.
- Maintain and update scheduling tools to track customer movements, throughput, and inventories.
- Receive and process customer nominations by the 15th of each month for the following month’s business via Transport4 and email.
- Review nominations to ensure terminals can safely operate within established supply, demand, and capacity parameters.
- Compare inbound supply and outbound demand to project inventories up to 45 days in advance.
- Review and approve pipeline nominations to ensure they do not exceed third-party pipeline or internal tank farm capacity.
- Coordinate with third-party pipeline operators to confirm valid nominations and allocate line capacity when required.
- Balance inbound and outbound volumes to maintain safe and optimal inventory levels.
- Review and approve dock nominations to ensure they do not exceed available dock capacity.
- Allocate dock capacity using existing contracts and historical throughputs when necessary.
- Coordinate vessel vetting with the Marine Tech Department to ensure vessels are approved for safe operation at the docks.
- Enter and manage vessel data in the web-based vetting application and follow up with Marine Tech and customers as needed.
- Review and approve monthly railcar nominations to ensure compliance with contractual requirements and available capacity.
- Coordinate with Operations and Business Development on updated rail nominations.
- Allocate rail capacity as needed using historical throughput data and contractual limits.
- Communicate daily schedules to support efficient loading, unloading, placement, and switching operations.
- Serve as either the primary or secondary point of contact for railcar selection and placement, depending on terminal.
- Utilize Kaleris, Norfolk Southern, CSX, and Conrail systems, along with internal spreadsheets, to track and schedule rail movements.
- Review and approve monthly truck rack nominations to ensure outbound demand aligns with inbound supply.
- Monitor 45-day inventory projections to prevent customer runouts or excessive inventory levels and work with customers to revise plans as needed.
- Analyze total truck demand and allocate rack capacity when necessary to avoid congestion, delays, or unratable demand.
- Continuously update daily schedules to reflect real-time movements and inventory projections.
- Utilize scheduling and inventory systems including Transport4, TerminalSmart, Toptech, and internal spreadsheets.
- Issue daily schedule and utilization reports to operations, customers, third-party inspectors, accounting, and business development.
- Perform daily inventory tracking for fungible rack customers to ensure operations remain within agreed-upon parameters and prevent terminal runouts or overfills.
- Utilize standardized inventory tracking formats across terminals to streamline processes.
- Review and update fungible rack space allocations monthly in coordination with business development to optimize rack utilization.
- Track leased storage customer inventories daily to ensure compliance with contractual requirements.
- Maintain frequent verbal and written communication with operations, business development, quality, accounting, and customers to ensure alignment and prevent conflicts.
- Support business growth initiatives by identifying new transportation options, operational efficiencies, and capacity expansion opportunities.
- Serve as the primary coordinator for seasonal RVP gasoline conversions, working months in advance with operations, business development, quality, and customers.
- Develop advanced schedules to support tank rolling, stripping, and preparation for seasonal product changes.
- Available on call 24/7 to resolve scheduling conflicts, operational disruptions, and inventory issues.
- Education: Bachelor's degree or equivalent work experience
- Work Experience: 5-8 years of relevant experience. 2 in industry preferred.