AP Coordinator

Summary

The accounts payable coordinator administers and executes the accounts payable process

Essential Duties And Responsibilities

• Process 800 documents Non-PO / PO invoices per week
• V erifies invoices and routes for coding and/or approval.Also processes check requests
• Match, batching, coding invoices, doing 3-way match working with purchase orders
• R eviews all invoices for appropriate documentation and approval prior to payment
• Reconciles vendor statements, research and correct discrepancies
• Monitors accounts to ensure payments are up to date
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assists in month end closing
• Assists with audit inquiries and responses where appropriate
• H andles all phone calls and correspondences related to A/P
• 1099 maintenance
• Performs other duties as assigned
• Previous experience working with OpenText OCR/ServiceNow based scanning system a plus
  
  

Education And/or Experience, Knowledge, Skills & Abilities

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

• High School Diploma or equivalent
• Minimum 0-2 years of full-cycle Accounts Payable experience.
• Previous experience working with OpenText OCR based scanning system a plus.
• Must be organized, dependable and a team player.
• Attention to detail, ability to prioritize work/projects and a have high sense of urgency are required.
• Must have the ability to process a high volume of invoices while maintaining accuracy.
• Must display good judgment and be able to work independently, as needed.
• Strong MS Office skills and be comfortable with computers in general.
• Must be able to work in a fast-paced environment and meet deadlines.
• Must be flexible, adaptable and have a high level of initiative.
  
  

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.