What are the responsibilities and job description for the Administrative Assistant position at Energy Transfer Family of Partnerships Careers?
USA Compression Partners, LP, (NYSE: USAC) provides mission-critical natural gas compression services to large upstream and midstream energy companies. We are an operations[1]centric, technology-driven employer with 800 employees in 18 states across the US. We owe our success to the quality of our employees, our strong commitment to safety, and our superior service to customers.
Key Business Objectives:
The Administrative Assistant position is responsible for ensuring accurate and timely reporting of field service reports, planning training and company events for operations team, and assisting with resource planning systems and projects to support field operations activities.
Duties and Responsibilities:
In conjunction with Area Service Managers, review and approve field service reports which have been submitted by Service Technicians. Ensure time is reflected accurately for work performed, and all required fields have been accurately completed.
Train new employees on data entry of service reports and time management.
Assist IT Dept. with troubleshooting of FSA (Service Report system) as required.
Review Service Technician parts transactions to ensure the parts system is updated accurately
Coordinate with preferred vendors to provide resources (ie. cell phone, air card, uniforms, etc.) which support operations daily activities
Provide various training to operations staff (i.e. parts transactions, service reporting, etc.)
Assist operations management to plan training or company events as required.
Provide reports in various formats as required to support short term and long term objectives
Create reports for customers as required.
Create and maintain user accounts within the parts management system
Ensure unit files are maintained and organized
Maintain oil sample database reporting and manage user accounts
Ensure office area is organized and office equipment is properly maintained
Provide support or lead miscellaneous projects to achieve company goals as required.
Any other duties or responsibilities as assigned by the supervisor.
Full-time hourly position.
Skills/Capabilities and Education:
High School diploma or equivalent required
0 - 2 years of relevant work experience
Proficient in MS Office in Microsoft Word, Excel, Access, PowerPoint and Outlook.
Customer service oriented
Strong verbal, written, and interpersonal communication skills
Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc.
Ability to problem solve
Knowledge of general accounting practices
Strong clerical and organizational skills
Ability to create effective and concise reports
Excellent numerical perception
Ability to work independently and with a team
Applicant must have the ability to legally work in the U.S.
Working Conditions:
Office environment
Lifting up to 25 lbs occasionally
Working extended hours as required in emergencies, on projects or outages.
Dynamic, fast-paced, demanding environment.
The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about.