Assistant Operations Manager

Overview
Ignite your leadership potential as an Assistant Operations Manager with potential of becoming Operations Manager! In this dynamic role, you will be the driving force behind streamlining daily operations, enhancing team productivity, and ensuring seamless service for our customers. Your proactive approach and problem-solving skills will empower teams to meet and exceed operational goals, creating a positive impact across the organization. Join us to be part of a vibrant environment where your energy and initiative make a real difference!

Full-time salary position is the goal. Initially, a 6-month temporary position. Training for and fast-track potential to become Operations Manager as company grows and changes. Working alongside the Operations Manager and bookkeeper, manages company operations, including logistics/warehousing, customer satisfaction, and inventory management. Effectively and efficiently handles all accounts payable, payroll, taxes, accounts receivable, and other administrative tasks.

Major Accounting Responsibilities

• Enters bills, credit card transactions, expense reports, and other expenses into our accounting system
• Verifies accuracy of bills and pays them on-time
• Imports orders and payments from our online ordering system into Quickbooks Online
• Twice per month, executes payroll on-time
• Files and pays sales tax, property tax, franchise tax, and other periodic filings
• Sends out physical invoices on occasion, handles accounts receivable, calls past due customers, & receives payments into our system
• Reconciles bank accounts, credit card accounts, etc. monthly
• Captures and records key metrics at specific times each month, on-time
• Comfortable working with computers, typing, email, MS Word, etc.

Other Major Duties

• Supervises Warehouse Shipping/Receiving Associate
• Ensures our Duncanville store location operates every day in a productive and efficient manner
• Supervises hazardous materials shipments and ensures compliance w/ Hazmat transportation laws
• Point of contact for customer support-related issues and concerns
• Files and tracks claims with suppliers for damaged or defective items
• Maintains relationships with key local customers, following up/touching base regularly, taking orders
• Calculates sales commissions monthly
• Calculates shipping incentives and administers incentive program
• Tracks inventory levels and maintains inventory counts monthly
• Handles walk-in sales for Duncanville location on occasion, enters orders, takes payment, and handles returns & refunds
• Checks counts on incoming deliveries, ensuring that any problems are recorded on BOLs
• Handles incoming phone sales or takes messages on occasion, as needed
• Deposits/transfers, lends a hand with shipping on occasion, overseas claims
• Participates in / leads contract negotiations with Fed-Ex, UPS, and LTL carriers

Qualifications

• Is ethical, works well with others, a hard worker, has a great attitude, works efficiently, is proactive, takes responsibility, goes above and beyond expectations, and is willing to help out when needed
• Organized, meticulous, and detail-oriented person that doesn't let anything slip through the cracks
• Previous experience (5-10 years) with accounting or finance
• Some post-high school coursework in accounting or finance, required (BS, preferred)
• A demonstrable understanding of accounting or finance, required (ie: debits/credits, cash/accrual basis, etc)
• Previous experience leading teams (interviewing, tracking progress, etc)
• Previous experience with Quickbooks Online, preferred.
• Previous experience in businesses with Inventory and/or e-commerce, preferred.
• Previous experience with sales tax, payroll tax, property tax, franchise tax, and federal tax a plus.
• Must be proficient with computers, including email, word processing, typing, spreadsheets, etc.
• Able to lift and carry up to 60 lbs on occasion
• May be subject to background check and/or drug test.
• Must be proficient in writing and speaking the English language.
• Excellent communication and interpersonal abilities to motivate teams and collaborate across departments.
• Ability to adapt quickly to changing priorities and maintain a positive attitude.

Your energy will fuel our success as we work together to deliver exceptional results every day!

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Paid time off
• Professional development assistance
• Relocation assistance

Work Location: In person

Salary : $65,000 - $85,000