What are the responsibilities and job description for the Office Associate position at EnerGroup Inc?
Position: Office Administrator / Office Associate
Location: Brooklyn, NY (Full-Time, In-Office)
About EnerGroup Inc.
EnerGroup Inc. is a growing energy services company serving the New York City Metropolitan Area. We deliver innovative energy, sustainability, and infrastructure solutions while maintaining a strong commitment to professionalism, efficiency, and exceptional client service. Our collaborative work environment encourages initiative, continuous improvement, and professional growth.
Position Overview
We are seeking a highly organized and detail-oriented Office Administrator / Office Associate to support daily office operations and administrative functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping systems, records, and communications organized.
Responsibilities
* Manage proposals, contracts, and general paperwork
* Maintain insurance certificates, compliance documents, and company records
* Coordinate phone calls, emails, and correspondence with clients, vendors, and team members
* Schedule meetings, appointments, and company events
* Organize and maintain digital and physical filing systems
* Assist with billing coordination, invoice tracking, expense reporting, and data entry
* Prepare reports, spreadsheets, and administrative documents
* Manage office supplies and coordinate office-related needs
* provide professional customer service
* Support special projects and assist team members with administrative tasks as needed
* Ensure smooth day-to-day office operations and workflow management
Qualifications
* Strong communication and customer service skills
* Excellent organizational, multitasking, and time-management abilities
* Detail-oriented with strong follow-through and problem-solving skills
* Experience in office administration, administrative support, or customer-facing roles preferred
* Comfortable using Microsoft Office, Google Workspace, Claude, and other digital office tools
* Basic accounting knowledge, including invoices, payments, and recordkeeping, is a plus
* Ability to work independently and collaboratively in a team environment
* High school diploma or equivalent required; additional business or administrative training is a plus
What We Offer
* Competitive compensation
* Professional growth and development opportunities
* Collaborative and supportive team environment
* Exposure to a growing and dynamic energy services company
To apply, please submit your resume and a brief introduction outlining your experience and qualifications.