People & Operations Coordinator DIRECT HIRE

Position Name:

Document Date:

Position Summary:
The People & Operations Coordinator supports the day-to-day People & Culture, facilities, administrative, and financial operations of the Big Spring location. The role serves as the local operational point of contact for People & Culture processes, helping ensure consistent execution of employee administration, onboarding and offboarding, training, and other HR processes in coordination with the People & Culture team. The position also coordinates general facility and workplace needs and provides transactional and administrative support to the Finance team.

• Serve as the local operational point of contact for People & Culture processes at the Big Spring location, in coordination with the People & Culture team.

• Maintain personnel files and employee documentation, ensuring information is complete, accurate, confidential, and properly stored.

• Coordinate local onboarding and offboarding activities, including documentation, orientation requirements, training assignments, and related follow-up.

• Support employee training administration and maintain required training records.

• Support the local implementation and follow-up of People & Culture policies, procedures, communications, and initiatives.

• Assist employees with general People & Culture requests and coordinate or escalate matters to the People & Culture team as appropriate.

• Support HR-related audits, documentation requirements, and other local employment administration needs.

• Serve as the primary administrative point of contact for day-to-day facility and workplace needs.

• Coordinate routine maintenance, repairs, recurring facility services, and related requests with internal stakeholders and external vendors.

• Monitor workplace conditions and follow up on identified facility, maintenance, or service needs through resolution.

• Coordinate office and designated shop supplies and other workplace-related administrative requirements.

• Maintain relevant facility, vendor, service, and administrative records and documentation.

• Escalate significant facility, safety, or infrastructure matters to the appropriate operational or leadership team.

• Support the Finance team with the gathering, organization, and entry of financial and accounting information into Business Central.

• Support Accounts Receivable follow-up with internal and external customers.

• Assist with vendor setup, invoices, receipts, payment-status requests, credit memos, and other assigned financial transactions.

• Prepare and maintain expense reports and supporting financial documentation.

• Support assigned recurring payments, financial records, and Finance-related audit requirements.

People & Culture Administration

3

Facilities & Workplace Administration

3

Employee Onboarding & Personnel Documentation

3

Vendor & Service Provider Coordination

3

HR Process Coordination

3

Office Administration

4

Microsoft Office

3

Microsoft Dynamics 365 / Business Central

2

Financial & Accounting Administrative Support

2

General Supply Procurement

2

Operational Reporting & Record Management

3

Workshop Operations Knowledge

2

Basic knowledge

Intermediate knowledge

Advanced Knowledge

Total domain

Teamwork

4

Attention to detail

4

Planning and Organization

4

Communication skills

4

Service Orientation

4

Confidentiality & Discretion

4

Accountability & Ownership

4

Problem Solving

3