Commercial Property Coordinator

Property Coordinator - Commercial Retail Real EstatePosition OverviewThe Property Coordinator will provide essential support to the Property Management team,handling administrative tasks, assisting with tenant and vendor communication, and ensuringsmooth daily operations. This role requires strong organizational skills, attention to detail, andthe ability to multitask in a fast-paced environment.Key ResponsibilitiesAdministrative Support● Assist the Property Management Department with daily tasks, including scheduling,correspondence, and document management.● Maintain and organize tenant and vendor files to ensure accuracy and accessibility.● Prepare, issue, and track tenant notices, lease documents, and property reports.● Assist in preparing property management reports and summaries as needed.Tenant & Vendor Coordination● Serve as a point of contact for tenants, addressing inquiries and forwarding concerns tothe Property Management Department.● Assist with tenant move-ins/move-outs, ensuring all necessary documents areprocessed and recorded.● Maintain an updated tenant contact list and emergency contact information.● Coordinate with vendors and contractors to schedule maintenance and repairs asneeded.● Track and update vendor insurance certificates (COIs) for compliance.● Track and update roof warranties and HVAC maintenance for lease compliance.Financial & Lease Administration Support● Assist with processing vendor invoices, ensuring timely payments and accurate record-keeping.● Support the Property Management Department in monitoring accounts receivable andfollowing up on outstanding tenant payments.● Generate and distribute aging reports, late fee notices, and rent reminders.● Input and update lease information in Yardi and other property management systems.Property Maintenance & Compliance● Track and coordinate property maintenance requests, ensuring timely resolution.● Maintain records of property inspections, security reports, and work orders.● Assist in preparing safety reports and compliance documentation.● Support annual compliance tasks such as fire drill administration and CAMreconciliations.Qualifications● Bachelor’s degree in Business Administration, Real Estate, or a related field● Preferred 2 years of commercial property administrative experience (experience inproperty management or real estate preferred).● Strong proficiency in Google Workspace (Meet, Chat, Gmail, Docs, Sheets) and projectmanagement software like Monday.● Excellent organizational and multitasking skills with strong attention to detail.● Strong communication and customer service skills to interact with tenants, vendors, andinternal teams.● Ability to work independently while managing multiple priorities in a fast-pacedenvironment.● Experience with Yardi or other property management software is a plus.

Salary : $50,000 - $55,000