Base Administrative Assistant, Inflight Services - DTW

The Base Administrative Assistant assists with general administrative, operational and office support tasks to the staff working closely across all departments to maintain day-to-day business operations.

Provide administrative support to Base Managers, Base Chief Pilot and management team including screening mail, phone support, travel and expense reimbursements, and scheduling meetings and conference rooms.

• Manage and monitor the random drug program under the guidance of the Base Managers and the Base Chief Pilot for all domicile-based flight attendants and pilots.
• Develop, maintain, and track numerous spreadsheets that monitor daily performance, delays, and base organization.
• Send out general communications and manage correspondence to staff and other departments.
• Maintain files, bulletin boards, personnel files, and other information distribution systems as directed.
• Maintain, track, and manage documents, files, forms and approved vendors list.
• Assist in tracking and coding of department invoices and expense reports.
• Ensure new hire employees are processed and administrative needs are met.
• Track and order office supplies.
• Plan and organize meetings, forums, and other events for the department.
• Process accounts payable invoices, evaluate accuracy of charges, and keep appropriate file copies; distribute related monthly financial reports.
• Produce daily attendance reports and staffing statistics, including attendance trends, absenteeism data, and daily staffing levels for leadership review and operational planning.
• Ensure confidentiality of all employee’s personal information (disciplinary action, schedules, occurrence information, etc) unless otherwise directed by Base Management.

• Other duties as assigned.

• Ethics and Values - Promotes the culture that provides employees a sense of belonging and maintains ethical principles in all work activities.
• Knows Our Business - Seeks opportunities to upgrade technical and professional skills.
• Building Trust & Decision Making - Communicates honestly and clearly. Works with others to accomplish goals and tasks in a collaborative and win/win manner.
• Drives for Results by Inspiring Others. Promotes efficient and cost-effective ways to improve operations.
• Know Your Team & Leading People - Works inclusively with others on the team and across the organization to reach common goals. Is approachable and friendly.

• High School Diploma, GED or equivalent; bachelor’s degree preferred.
• 2 years of administrative and/or office management experience.
• 1 year aviation or airline experience preferred.
• Reliable and self-motivated with a positive attitude.
• Analytical, interpretive, and organizational skills.
• Ability to multitask efficiently and effectively to meet deadlines.
• Interpersonal, written and verbal communication skills.
• PC proficient in Microsoft Office products and general internet applications.

• Must be able to pass security background check to obtain Airport SIDA badge with customs seal.
• Repetitive motion such as: typing and phone work.
• Primarily located in an office setting at the airport with frequent engagement in operational areas such as the crew lounge, gates, and ramp.
• Occasional travel may be required for company meetings or training (approximately 5%).
• Exposure to airport noise, weather conditions, and aircraft operating environments may occur.
• Minimal physical exertion such as pulling, pushing, reaching, bending, standing, walking, and light lifting of boxes, bags files, and electronic equipment not more than 30 lbs.
• Computer work, in a typical office environment, sitting for most of the day, subject to critical deadlines.
• Must be able to sit, stand, walk, and move throughout airport facilities for extended periods.
• Minimal physical exertion such as: pulling, pushing, reaching, bending, standing, walking, and light lifting of boxes, bags, files, and electronic equipment not in excess of 30 lbs.
• Up to 5% travel required.
• Work 40 hours a week and schedule max flex with operational needs.

• Free or reduced-rate travel privileges on Delta Air Lines and 80 air carriers worldwide for employees and eligible family members
• Comprehensive Medical, Dental, and Vision Plans
• 401(k) with Company Match starting on Day 1
• Operational Performance Rewards (OPR) Program
• Life and AD&D Insurance, Short and Long-term Disability, Flexible Spending Accounts (FSA), and voluntary supplementary benefit options