Procurement Analyst

Position Overview

The Procurement Analyst is responsible for savings tracking, scorecards/dashboards of supplier performance, sourcing scenario analytics, helping to build out negotiation strategies and tactics using insights gleaned from data, managing spend across categories, tracking spend over time, root cause analysis for spend variances and compliance monitoring. This position is also responsible for maintaining accurate and timely Supplier/Item Setup records, ensuring alignment with initiatives led by both business units and functional teams. This is a new position in a growing department that will lead the design and development of processes and controls for analytics, and will report to the Procurement Manager.

Key Job Responsibilities

Procurement 

• Resolve supply chain issues (e.g., shortages, delivery delays) by coordinating with suppliers and internal stakeholders.

• Expedite overdue POs and rush orders; follow up with suppliers, buyers, and end users to ensure timely delivery.

• Prepare and analyze reports related to overdue PO lines.

• Process procurement data in Oracle (PR to PO conversion, PO modifications).

• Audit POs processed by other team members to ensure accuracy and compliance.

• Respond effectively to urgent procurement requests.

• Participate in daily meetings to communicate issues and support continuous improvement.

• Perform other duties and projects as assigned.

• Maintain and develop Punch-out catalog.

ERP & System Integrity

• Maintain and update material master data, BOMs, routing issues, and item attributes within the ERP system.

• Troubleshoot ERP-related material issues and collaborate with IT/ERP support to resolve discrepancies.

• Support ERP upgrades, enhancements, and integrations through data analysis and testing.

• Conduct system testing, including User Acceptance Testing (UAT), and provide ongoing troubleshooting.

• Ensure system readiness for reporting, analytics, and operational decision-making.

• Document data processes, policies, and best practices to ensure compliance with governance and audit standards.

Data Management & Reporting

• Extract, cleanse, and normalize structured and unstructured data from multiple sources using AI algorithms.

• Manage ERP datasets including master and transactional data; ensure accuracy through audits and validations.

• Build and maintain dashboards to monitor data accuracy, completeness, and performance metrics.

• Analyze ERP and AP data to identify trends, inefficiencies, and cost-saving opportunities.

• Design and implement data quality policies, procedures, and standards across procurement systems.

• Categorize and enrich data using deep taxonomy for global spend visibility.

• Lead sourcing analytics and drive spend aggregation, vendor consolidation, and strategic sourcing initiatives.

• Identify negotiation tactics for sourcing events and highlight supplier-specific asks.

• Ensure accessibility and version control of governance resources to support audit readiness.

Supplier & Item Governance

• Manage system settings, workflows, and approval hierarchies.

• Execute and maintain supplier and item setup processes in alignment with governance standards, including collecting supplier COI, Bank info and W9.

• Ensure timely onboarding, activation, and maintenance of supplier and item records.

• Upload and maintain pricing files across Encore systems with accuracy and consistency.

• Collaborate with Category Managers to manage the supplier and item master database, including source activation/inactivation.

• Monitor and validate data accuracy across procurement systems to ensure compliance with internal controls.

Cross-Functional Collaboration

• Partner with procurement, supply chain, logistics, finance, and IT teams to streamline workflows and support initiatives.

• Support production order close-out activities with finance, production, and planning teams.

• Partner with IT and business stakeholders to implement automation, analytics, and process improvements.

• Provide training and support for ERP data reporting and analysis tools to business users.

Project Leadership & Knowledge Management

• Lead or participate in special projects to drive innovation and operational improvements.

• Manage and update the knowledge repository (SOPs, guidelines) for Procurement department to ensure timely and accurate documentation.

• Manage exceptions through resolution and ensure non-recurrence through root cause analysis.

• Maintain and expand professional knowledge through industry engagement and market intelligence.

Job Requirements

• Bachelor’s degree required, with 3–5 years of experience in a Supply Chain, Procurement or data management environment

• Proficiency with Oracle procurement modules is a plus (e.g., Oracle E-Business Suite or Fusion Cloud Procurement).

• Strong understanding of master data management, governance standards, and data quality principles

• Familiarity with core business functions including Purchasing, Inventory Control, and Accounting

• Proficiency in Microsoft Excel, and PowerBI is a must

• Familiarity with Agentic AI workflows is a plus

• Excellent organizational and time management abilities, with a proven track record of meeting multiple concurrent deadlines

• Strong verbal and written communication skills, capable of drafting clear documentation and engaging diverse stakeholders

Competencies 

•Deliver World Class Service

• Hospitality

• Ownership

•Do The Right Thing

• Demonstrates Self-Awareness

•Drive Results

• Ensures Accountability

•See The Big Picture

• Decision Quality

• Manages Complexity

•Value People

• Collaborates

Work Environment

Office

Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

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