Associate Producer- Production REMOTE

This position is remote and the candidate can live anywhere in the U.S.; preferably near a major production center (and airport) for Encore.  Salary may vary by market.

Position Overview

The Associate Producer oversees or contributes or to: live event treatments, video scripts, live presentations and production elements by segment or in their entirety.  The position participates in budgeting process of line specific elements and tracks all support functions associated with production elements including show documentation, speaker support, graphic development, scenic builds and entertainment.  The position produces live program event segments including deck management and backstage speaker support. The Associate Producer manages small to medium events, or portions of a large-scale event. Management of individual production elements and specific deliverables in support of the overall production is a critical function of the role. The Associate Producer reports to the Assoc Director, Event Production or Director, Event Production.

Key Job Responsibilities 

Event Pre-Production:

• Consult with Event Producer and/or Show Producer to prepare budget for the scope of work and review any scope changes throughout event pre-production.

• Participate with proposals and bids as needed.

• Collaborate with venue teams for any projects in managed properties, if applicable.

• Lead project management elements, team meetings, benchmarks, etc., that pertain to the scope of work.

• Engage Creative Department to develop graphics and print materials.

• Engage and provide details to Project Manager to oversee technical elements.

• Identify and mitigate risks to projects and solve issues before they affect production by collaborative effort with internal stakeholders.

• Partner with Project Manager on production schedule (provide information and recommendations where needed, etc.).

• Research, recommend and hire suppliers and freelance support where needed (ie. build stage team, hire greeters, registration supplier, etc.) while also reviewing and negotiating talent contracts and riders.

Event:

• Maintain quality control throughout the entire production, while keeping event on scope.

• Show calling may be required on small to medium sized events.

• Ensure production budgets are well executed and remain profitable.

• Deck management as needed. 

Post-Event:

• Collaborate with Event Producer to review, approve and ensure any event POs and timesheets have been submitted.

• Work with finance on invoice approvals prior to client billing. 

• Schedule and lead internal and client debriefs when applicable.

Relationship Management:

• Manage and build client relationships.

• Keep current with changing trends in event technology production and design.

Job Qualifications

• Bachelor’s degree in relevant field preferred.

• 2 years of production or audio visual experience required.

• Onsite crew management experience preferred.

• Client relationship skills, strong written and oral communications skills, and detail oriented.

• Knowledge of hospitality industry and sales processes required in addition to the ability to read and decipher financial reports and records.

• Computer proficiency required including MS Office.

Competency Group 2

Deliver World Class Service

• Hospitality

• Ownership

Do The Right Thing

• Demonstrates Self-Awareness

Drive Results

• Ensures Accountability

See The Big Picture

• Decision Quality

• Manages Complexity

Value People

• Collaborates

Physical Requirements  

Team members must be able to meet the physical demands outlined below to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Sitting: 4-5 hours per day

• Standing: 0-1 hours per day

• Walking: 0-1 hours per day

• Stooping: 0-1 hours per day

• Crawling: 0-1 hours per day

• Kneeling: 0-1 hours per day

• Bending: 0-1 hours per day

• Reaching (above your head): 0-1 hours per day

• Climbing: 0-1 hours per day

• Grasping: 0-1 hours per day

Lifting Requirements

• Lifting 0 - 15 lbs*: Occasionally

• Lifting 16 – 50 lbs*: Rarely

• Lifting 51 - 100 lbs: Rarely

• Lifting Over 100 lbs: Never

Carrying Requirements

• Carrying 0 - 15 lbs*: Occasionally

• Carrying 16 – 50 lbs*: Rarely

• Carrying 51 - 100 lbs: Rarely

• Carrying Over 100 lbs: Never

Auditory/Visual Requirements

• Close Vision: Continuously

• Distance Vision: Continuously

• Color Vision: Continuously

• Peripheral Vision: Continuously

• Depth Perception: Continuously

• Hearing: Continuously

Pushing/Pulling Requirements

• Pushing/Pulling 0 - 15 lbs*: Occasionally

• Pushing/Pulling 16 – 50 lbs*: Rarely

• Pushing/Pulling 51 - 100 lbs*: Rarely

• Pushing/Pulling Over 100 lbs: Never

Note: The physical requirements marked with an asterisk () indicate activities performed without assistance.*  

Team members must be able to meet the physical demands above in order to successfully perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Work Environment

Hotel

Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust.  The working conditions will vary between moderately quiet to noisy volumes.  Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders.  Team members may be asked to work in multiple hotel locations.  Working times will include irregular hours and on-call status including days, evenings, weekends and holidays.   Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.   

OR

Office

Work is performed primarily in an office environment.  Working times may include irregular hours and on-call status including days, evenings, weekends and holidays.   Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.

The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

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