Human Resources Generalists

Job Description: HR Generalist (Union Environment) 

Position Summary:  

The HR Generalist will manage various human resources tasks to support our unionized workforce. This role involves overseeing recruitment, employee relations, payroll, and compliance with union agreements. The HR Generalist will also handle employment-related inquiries, maintain compliance with employment laws, and contribute to a high-performance culture within the organization. This position report to the Director of Human Resources  

Key Responsibilities: 

Recruitment & Onboarding: 

• Manage the full recruitment cycle, including posting positions, tracking applicants, and processing background checks.
• Conduct new hire orientations and manage onboarding processes, including distributing uniforms and setting up ADP Kiosk registration.
• Maintain new hire files and update employee records in OneDrive and the 32BJ portal.
• Utilize JazzHR to follow up with applicants and process background screening requests.
• Send offer letters and onboarding documents through Jazz and ADP

Employee File Management: 

• Create and update employee files in OneDrive, ensuring I-9s are filed separately.
• Manage terminated employee files and update records accordingly.

Union Relations: 

• Post open positions internally in compliance with the Collective Bargaining Agreement (CBA).
• Track internal job posting applicants and determine selection based on seniority.
• Compile and send monthly reports on open positions, transfers, and terminations to the union steward.
• Resolve union grievances and conducting in-person investigations when necessary.
• Maintain compliance with union agreements and update union portals with new hires, address changes, and leave statuses.
• Manage with union representatives regarding job postings, grievances, and other union-related matters.

Payroll & Benefits Administration: 

• Ensure accurate calculation and processing of union dues and payroll adjustments.
• Resolve employees with payroll discrepancies and coordinate referral bonuses.
• Manage and track unpaid leave for FMLA, LOA, ETC Resolve with PTO discrepancies.
• Review payroll registers for accuracy and submit adjustment requests as needed.
• Act as the backup for the Payroll Manager, ensuring seamless payroll processing in their absence.

Employee Relations: 

• Address employee concerns, conduct HR investigations, and disciplinary actions as needed.
• Provide support for ADP timecard and PTO request issues.
• Coordinate with managers on handling employee misconduct and disciplinary steps.
• Conduct employee orientations and facilitate employee recognition programs.

Compliance & Reporting: 

• Maintain compliance with federal, state, and local employment laws and regulations.
• Review policies and practices to ensure ongoing compliance.
• Generate and review union dues invoices, ensuring accuracy before approval.
• Manage employment terminations in union ESS, Shark Cards, and the Parking Permit System.

Special Projects: 

• Oversee uniform inventory and annual distribution in compliance with CBA agreements.
• Collaborate on operational reporting and overtime distribution processes.
• Manage the annual parking sticker distribution and ensure vehicle registration records are up to date.
• Additional tasks as assigned.

Puerto Rico Benefits (in collaboration with Benefits and Payroll Manager): 

• Manage health plan renewals and communicate changes to employees.
• Enter new plan information into ADP and ensure distribution of new ID cards.
• Set up meetings with brokers and employees to inform them about changes in the new policy in collaboration with the HR Leadership team.

Required Skills/Abilities: 

• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.

• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Education and Experience: 

• Bachelor’s degree in human resources, Business Administration, or related field Preferred
• 3-5 years of HR experience, preferably in a unionized environment.
• SHRM-CP or SHRM-SCP certification preferred, or willingness to obtain certification within 18 months of hire.
• Experience with ADP and JazzHR is a plus.
• Bilingual in English and Spanish preferred.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

• Must be able to access and navigate each department at the organization’s facilities.

Working Conditions: 

• This role may require occasional travel to different work sites.
• Must be available to handle urgent HR matters outside of regular business hours as needed.