HR Coordinator and Office Manager

Location: St. Louis, MO

Enabled Intelligence

Enabled Intelligence, Inc. provides extremely

accurate

,

precise

and secure data labeling to help our government and commercial customers effectively deploy reliable and unbiased artificial intelligence technologies. We leverage the unique talents of veterans, people with different abilities, and subject matter experts to unlock the value of data to improve the delivery of public missions and government services, including in agriculture, economic development, education, national security, public health, and transportation

Enabled Intelligence also develops training and test data sets for clients, and overtime will develop AI models for clients

At EI we respect and celebrate individuals from all

walks of life

• Our diverse backgrounds, cultures, experiences, and way of thinking make us stronger together and result in the best work products
  
  

We are extremely committed to an inclusive, integrated, and welcoming environment where everyone can thrive and grow.

HR Coordinator and Office Manager

The HR Coordinator and Office Manager is responsible for maintaining a secure, organized, professional, and welcoming office environment and coordinating office operations, including facility and vendor management, badge and access administration, security procedures and audits, office opening and closing procedures, supplies and equipment, visitor management, meetings, events, and general administrative support.

The position is expected to independently manage routine HR administrative matters and office operational needs within established company policies, procedures, and assigned authority. Employee relations matters, workplace investigations, leave and accommodation decisions, compensation matters, policy interpretations, disciplinary actions, terminations, and other complex, sensitive, or higher-risk HR matters must be promptly escalated to the Human Resources Manager. The role works closely with HR, Security, IT, leadership, managers, supervisors, building management, and other internal and external partners to support effective St. Louis office operations and employee needs.

*Responsibilities*

Human Resources Coordination

• Support new-hire onboarding for the St. Louis office, including welcome materials, first-day
  
  

logistics

, workspace readiness, routine document collection, orientation coordination, onboarding checklists, badge/fob coordination, and other onboarding activities in partnership with HR, IT, and Security.

• Serve as the local point of contact for routine HR questions and direct employees to approved policies, benefits resources, or the Human Resources Manager when
  
  

appropriate

• Assist with I-9 and E-Verify administration, document collection, and other onboarding compliance steps as directed by the Human Resources Manager.
• Maintain employee files, onboarding records, HR trackers, personnel documentation, and local HR records
  
  

in accordance with

company procedures.

• Support timekeeping and payroll administration by sending reminders, following up on missing or incomplete time entries, collecting routine payroll information, and escalating discrepancies.
• Assist
  
  

with

Benefits

administration by distributing enrollment information, directing employees to

benefit

resources, collecting routine documentation, and completing administrative follow-up.

• Coordinate required employee
  
  

trainings

, track completion, send reminders, and

maintain

training records.

• Support recruiting administration as needed, including interview scheduling, candidate communications, interview materials, and on-site interview coordination.
• Prepare routine HR letters, forms, checklists, and employee communications using approved
  
  

templates and

under the direction of the Human Resources Manage .

• Support employee offboarding administration, including collecting company property, coordinating badge/fob deactivation, completing offboarding checklists, and routing required information to HR, IT, Security, Payroll, and other
  
  

appropriate teams

• Track local employee milestones,
  
  

Required

documentation, deadlines, and follow-up

items

and provide updates to the Human Resources Manager.

• Maintain strict confidentiality of employee and HR information and promptly escalate sensitive, unusual, or complex HR matters to the Human Resources Manager or
  
  

appropriate leadership

Office Management and Administrative Support

M

aintain a secure, clean, organized, professional, and welcoming workplace for employees, visitors, and guests.

Coordinate daily office opening and closing procedures

Receive and check in guests, vendors, and visitors and help ensure team members and gues