What are the responsibilities and job description for the Sales Operations & Administration Data Analyst position at Employvision Inc.?
Data Analyst – Sales Operations & Administration
Location: Schaumburg, IL 60173
Work Model: Hybrid — 3 Days Onsite Required
Language: Japanese preferred (not required)
Role Overview
We are seeking a detail-oriented Data Analyst – Sales Operations & Administration to support the sales organization through reporting, forecasting, ERP data management, and operational analysis. While the title includes Data Analyst, this role is more closely aligned with Sales Operations and Sales Administration, focusing on business reporting, forecast tracking, and ERP support rather than advanced IT or data science analytics.
This role partners closely with sales leadership and cross-functional teams to improve reporting accuracy, forecasting visibility, and process efficiency. The ideal candidate is proactive, analytical, highly organized, and comfortable working with large datasets and ERP systems.
Key Responsibilities
Sales Reporting & Forecast Analysis
- Prepare and manage customer sales forecasts (including rolling eight-month forecasts)
- Analyze forecast vs. actual orders/sales and perform gap analysis
- Monitor daily order and sales activity to identify trends and exceptions
- Generate weekly and monthly order/sales status reports
- Investigate data anomalies and coordinate resolution with sales teams
- Deliver recurring and ad hoc reports to management and sales stakeholders
Sales Planning Support
- Assist in development of annual, mid-term, and long-term sales plans
- Identify inconsistencies and risk areas in planning data
- Support management with planning analysis and scenario reporting
ERP & Master Data Management
- Maintain and update material master records in ERP systems (SAP / OASIS)
- Register new items and coordinate updates with sales and planning teams
- Support ERP-related projects and system enhancements
- Provide user guidance and training to sales staff on ERP tools
- Coordinate with IT/Information Systems teams on system upgrades and testing
- Troubleshoot ERP data and process issues
Audit & Compliance Support (IATF Related)
- Support audit documentation and data requests
- Coordinate IMDS, PPAP, PSW, and failure analysis (8D) requests
- Maintain and update audit-related records and documentation
Market & Customer Research
- Conduct targeted market and customer research upon request
- Compile findings into actionable reports for sales leadership
Sales & Operational Support
- Respond to reporting and data inquiries from sales, customer service, and marketing teams
- Support internal stakeholders with data-driven insights
- Contribute to process improvements and reporting enhancements
- Perform additional analytical and administrative projects as assigned
Required Skills & Qualifications
- Strong analytical and reporting skills
- Advanced Excel and data analysis capability
- Experience working with large datasets
- Strong attention to detail and accuracy
- Ability to manage multiple priorities and deadlines
- Professional communication and stakeholder support skills
- Comfortable working with senior leadership
- Proficiency in:
- Excel
- Power BI
- Outlook
- Word & PowerPoint
- SharePoint
- Experience with database analysis and reporting tools
Preferred Skills
- Japanese language proficiency (spoken and written) — preferred but not required
- Experience supporting sales operations or sales administration teams
- ERP experience (SAP and/or OASIS strongly preferred)
Education & Experience
- Bachelor’s degree or equivalent experience
- 2 years experience in:
- Sales operations
- Sales administration
- Business reporting
- Marketing or administrative analytics support
Work Environment
- Hybrid role — 3 days onsite required in Schaumburg, IL
- Primarily desk-based work