What are the responsibilities and job description for the Accounts Payable/ Receivable position at Employment Solutions?
Bookkeeper / Accounting & HR Coordinator
Location: Benton, AR
Pay: $23.00–$28.00 per hour, depending on experience
Schedule: Full-Time | Monday–Friday
Position Overview
We are seeking a highly organized, detail-oriented Bookkeeper / Accounting & HR Coordinator to oversee the daily accounting functions of our retail business. This position plays a critical role in maintaining accurate financial records, processing payroll, managing accounts payable, coordinating employee onboarding and benefits, and ensuring compliance with state reporting requirements.
The ideal candidate will have strong bookkeeping experience, excellent organizational skills, and the ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.
Responsibilities
Daily Accounting Operations
Review and reconcile daily cash receipts and cashier reports.
Verify and post daily transactions within the accounting system.
Process and reconcile customer credit card payments.
Monitor bank deposits and ensure daily deposits are accurately reflected.
Review vendor emails, invoices, and packing slips.
Maintain organized accounting and vendor files.
Accounts Payable
Enter inventory and expense invoices into the accounting system.
Process weekly check runs and prepare payments before due dates.
Coordinate bank wire transfers for vendors when required.
Prepare weekly payments for independent contractors.
Match invoices with supporting documentation before payment.
Payroll Administration
Process payroll information on a bi-weekly basis.
Prepare payroll summaries for the outside payroll processor.
Record payroll journal entries into the General Ledger.
Monitor payroll tax payments and required filings.
Maintain accurate payroll documentation and records.
Employee Onboarding & Human Resources
Set up new employees in the timekeeping system.
Prepare and process onboarding paperwork, including:
W-4
AR4EC
I-9
Employee Handbook Acknowledgment
Submit required documentation to payroll processing company.
Report new hires to the State of Arkansas.
Coordinate employee eligibility for benefits.
Maintain employee records and workers' compensation classifications.
Employee Benefits Administration
Reconcile and process monthly health, dental, and vision insurance invoices.
Coordinate benefit enrollment for eligible employees.
Process continuation coverage paperwork when needed.
Assist with annual insurance renewals and benefit administration.
Customer Financing Administration
Maintain financing programs through Wells Fargo and Synchrony Bank.
Complete required annual certifications.
Set up approved employees with financing access.
Verify funding of financed customer purchases.
Sales Tax Reporting
Prepare and file monthly Arkansas Sales Tax reports.
Process required monthly sales tax prepayments.
Maintain accurate reporting documentation.
Credit Card Reconciliation
Reconcile monthly company credit card statements.
Match receipts to purchases.
Record expenses and payments accurately.
Bank Reconciliations
Reconcile monthly bank statements.
Investigate and resolve discrepancies.
Maintain accurate General Ledger balances.
Inventory Support
Process inventory adjustments.
Update inventory records within the POS system.
Assist with sales order and inventory corrections.
Accounts Receivable
Process account adjustments.
Maintain accurate customer account balances.
Year-End Accounting
Prepare documentation for 1099 reporting.
Assist with year-end financial reporting.
Coordinate with outside CPA and accounting firms.
Prepare financial reports for ownership.
Annual Reporting
Complete annual Personal Property Tax Assessment filings.
Maintain compliance with state reporting deadlines.
Software & Systems Used
Retail Vantage (Profit Systems)
Microsoft Excel
Microsoft Outlook
Easy Chair Time Clock
Online Banking Portals
Vendor Websites
Qualifications
Minimum 3 years of bookkeeping or accounting experience
Experience with Accounts Payable, Payroll, General Ledger, and Bank Reconciliations
Strong Microsoft Excel skills
Excellent attention to detail and organizational abilities
Ability to manage multiple deadlines simultaneously
Professional written and verbal communication skills
Ability to maintain confidentiality with sensitive financial and employee information
Experience with retail accounting or POS systems preferred
Experience working with outside payroll providers and accountants is a plus
Preferred Experience
Payroll administration
Human Resources onboarding
Employee benefits administration
Sales tax reporting
Inventory accounting
Financial reporting
Retail bookkeeping
Banking and wire transfers
General Ledger accounting
What We're Looking For
We're looking for someone who is dependable, self-motivated, and thrives in a fast-paced retail environment. The ideal candidate is comfortable working independently, enjoys solving problems, and takes pride in keeping financial records accurate and organized.
If you're looking for a long-term opportunity where your accounting expertise will make a meaningful impact on the success of a locally owned business, we'd love to hear from you.
Pay: $23.00–$28.00 per hour, depending on experience.
JOB ID- 105965
#WAR
Salary : $23 - $28