Administrative Assistant Sr

At OneAmerica, we deliver on promises when customers need us most.  We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals.  We keep our promises, so we can help them achieve their goals and realize their definition of financial success.

Job Summary

We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for 2-3 Executives in the Employee Benefits Division. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision.

Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply.

Responsibilities:

• Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment.
• Manage complex calendars, prioritize meetings, and optimize the executives’ time.
• Prepare executives for meetings, deadlines, and conferences with proactive planning.
• Coordinate and attend meetings, capturing detailed action items and follow-ups.
• Support internal and external board preparation and maintain industry meeting schedules.
• Arrange travel logistics and process expense reports in a timely manner.
• Lead and support web and in-person presentations for company and industry events.
• Create and edit presentations, spreadsheets, reports, and other business documents.
• Provide backup support to other administrative staff as needed.
• Handle confidential information with integrity and professionalism.

Qualifications:

• Minimum of 4 years of administrative experience, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite.
• Strong interpersonal, communication, and listening skills.
• Proven ability to maintain confidentiality and exercise sound judgment.
• Excellent organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks in a dynamic environment.
• Experience in recording and composing meeting minutes is a plus.
• High School Diploma, or any combination of education and experience which would provide an equivalent background

Salary Band: 03C

This selected candidate will be expected to work hybrid in Portland, ME. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration.

If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. 

Disclaimer:  OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law.

For all positions:

Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered.

To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies.

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