Senior ERISA Compliance Analyst

Company Description Employee Fiduciary is a full-service 401(k) recordkeeper and third-party administrator (TPA) serving more than 5,000 small businesses and over 145,000 participants. Founded in 2004, the company focuses on helping small and medium-sized employers offer affordable, high-quality retirement plans. Its recordkeeping services include participant and plan sponsor websites, online statements, daily account processing, loans, distributions, and asset custody. TPA services cover plan documents, Form 5500 preparation, and nondiscrimination testing. Employee Fiduciary emphasizes low-cost investment options, including Vanguard funds, index funds, and exchange-traded funds (ETFs), to support better retirement outcomes.

Role Description The Senior ERISA Compliance Analyst is a full-time, remote role responsible for independently managing the full lifecycle of compliance testing, government reporting, and plan document work for a mixed caseload of plans, including plans with complex provisions. The Senior Analyst operates with meaningful autonomy on routine matters, exercises emerging judgment on non-standard situations, and is expected to train and support Compliance Analyst staff as a first point of technical escalation within the team.

Essential Functions: (must be able to perform these functions, with or without a reasonable accommodation).

• Independently perform all annual nondiscrimination testing for plans, including plans with complex designs
• Prepare and review Form 5500 filings for larger plans and those with higher complexity
• Draft plan amendments for safe harbor addition/removal, eligibility changes, allocation changes, as well as prepare the initial adoption agreement for new plans. 
• Serve as the primary compliance contact for assigned relationship managers
• Train and mentor Compliance Analysts on testing methodologies, filing procedures, and firm workflows; may conduct initial quality review of Compliance Analyst work product before submission to senior reviewers
• Identify emerging compliance issues in assigned plans (e.g., operational failures, missed amendments, late contributions) and recommend corrective actions
• Collect, validate, and reconcile census data and payroll records, resolving data discrepancies independently and escalating systemic data issues to the Director
• Participate in the development and refinement of internal procedures, checklists, and training materials to improve consistency and efficiency
• Develop and maintain proficiency with all software necessary to perform job duties, particularly Ft William and Relius applications
• Meet production standards as established, with increasing emphasis on quality metrics, mentorship contributions, and client communication effectiveness in addition to volume

Skills, knowledge and abilities: (these are required to enable job holder to perform the essential functions of the job).

• Working knowledge of ERISA Title I, Internal Revenue Code Sections 401(a), 401(k), 401(m), 410(b), 414(s), 415, and 416 as applied to defined contribution plans
• Ability to apply nondiscrimination testing rules and plan document provisions accurately across varying plan designs without relying exclusively on software defaults
• Recognizes when a plan’s facts deviate from standard assumptions and determines when to escalate versus resolve independently
• Effectively coaches newer analysts by explaining not just how to complete tasks, but why the regulatory framework requires specific approaches
• Translates technical compliance results into clear, actionable guidance for plan sponsor contacts who may lack ERISA expertise
• Identifies opportunities to improve workflow efficiency and documentation quality within the team
• Takes full accountability for assigned caseload quality and timeliness, proactively flagging risks before they become problems
• Advanced Excel skills with demonstrated ability to troubleshoot data discrepancies and reconcile census information
• Strong written and verbal communication skills